Executive Assistant, Finance & Tax
IMAX
IMAX is not your everyday entertainment experience. With over 50 years of history as a global innovator in entertainment technology, our employees and their careers have constantly gone beyond the ordinary at IMAX. We combine proprietary technology with industry-leading knowledge and relationships with top studios and filmmakers to create theatrical experiences that take audiences beyond the edge of their seats to a world they never imagined. IMAX has revolutionized the way people experience movies and continues to push the boundaries of entertainment experiences beyond blockbusters and into exciting new directions.
Come explore IMAX – where innovation, creativity and passion come together. Get inspired, get involved, and ignite your future with IMAX!
Job Description:
The Executive Assistant plays a crucial role in supporting the Finance organization. This position is essential for ensuring smooth operations within the finance department by providing comprehensive administrative support. The Executive Assistant is responsible for managing schedules, coordinating meetings, handling communications, and facilitating various administrative tasks that contribute to the efficiency and effectiveness of the finance team.
What You’ll Do:
Provide administrative support including organizing and maintaining SVP Outlook calendars, data entry, copying, printing, shipping, and ordering office supplies.
Arrange domestic and international travel, transportation, and accommodations in conjunction with Corporate travel; prepare comprehensive and detailed itineraries.
Coordinate appointments, meetings, events, and prepare participant materials/presentations for team meetings and townhalls.
Organize, prepare, and process executive expense reports.
Coordinate third-party invoices ensuring they are tracked, coded, approved, uploaded, and paid; proactively follow up on outstanding items.
Provide support with online banking administration, capital expenditure administration, basic sales tax returns, and other finance oriented tasks.
Provide administrative support and coordination for the quarterly financial close process, liaising between finance, auditors, and other departments.
Provide administrative support and coordination for the tax filing process, including liaising with other teams within Finance.
Perform administrative support duties on certain key finance systems and audit tools.
Perform other duties as assigned.
What You’ll Need:
Minimum 5 years previous administrative assistant experience, including at least one year supporting an executive, required.
Diploma, Associate’s or Bachelor’s degree in business, communications, or related field preferred; high school diploma required.
Stellar communication and interpersonal skills, diplomatic, tactful, customer-focused with a professional phone manner and ability to interact professionally with staff members at all levels of the organization, the press, high-profile, and other external clients.
Outstanding organizational and time management skills with proven ability to organize, prioritize, and successfully manage multiple and shifting priorities, projects, and deadlines.
Superior computer skills including Outlook, Microsoft Word, Excel, PowerPoint, and Internet savvy are required.
Proven self-starter with strong work ethic, self-motivated, resourceful, conscientious, punctual, and energetic.
Team-player, flexible, adaptable, personable, and able to work well with others; takes direction, and fulfills responsibilities under stress or pressure with minimal direct supervision.
Experience with Concur, Blackline, Workiva, or SAP are considered an asset.
At IMAX, you will be part of a culture built on respect – we are committed to creating a welcoming and diverse atmosphere across our organization.
For consideration, please apply online. We thank all applicants for their interest in IMAX but only those selected for an interview will be contacted.
IMAX will consider for employment all qualified applicants, including those with criminal histories, or arrest or conviction records, in a manner consistent with applicable state and local laws, including the City of Los Angeles’ Fair Change Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.