Work In Tech

IMAX is not your everyday entertainment experience. With over 50 years of history as a global innovator in entertainment technology, our employees and their careers have constantly gone beyond the ordinary at IMAX. We combine proprietary technology with industry-leading knowledge and relationships with top studios and filmmakers to create theatrical experiences that take audiences beyond the edge of their seats to a world they never imagined. IMAX has revolutionized the way people experience movies and continues to push the boundaries of entertainment experiences beyond blockbusters and into exciting new directions.

Come explore IMAX – where innovation, creativity and passion come together. Get inspired, get involved, and ignite your future with IMAX!

Job Description:

About the Role

We are seeking a passionate and organized Executive Assistant interested in working in a fast-paced environment to support the Chief Content Officer (CCO). This role is ideal for a candidate interested in working for the Entertainment Content Team.

What You'll Do:

• Provide a daily recap and overview of upcoming meetings. Ensure effective meeting preparation by gathering and preparing necessary materials.

• Act as the point of contact between the executives and internal/external clients.

• Utilize clear and concise verbal, written, and interpersonal communication skills

• Determine the importance of internal and external meeting requests, prioritize and schedule accordingly, and communicate schedule to requestor

• Interact professionally, diplomatically and effectively with staff and high-profile clients on the phone and in person

• Organize and maintain CCO’s Outlook calendar and contact list

• Protect and maintain confidentiality of CCO’s office information and activities

• Maintain and follow-up on time-sensitive tasks, creating processes and system where needed

• Prepare detailed presentations and spreadsheets for internal and external use

• Organize, prepare and process executive expense reports; review and evaluate expense reports submitted for CCO approval. Invoice administration, departmental expenses, and budget tracking support.

• Serve as project coordinator for team projects: prepare and log project correspondences, control document-version library, prepare minutes, coordinate project meetings, team member schedules and other logistic arrangements

• Manage agendas for regular department meetings and special events

• Arrange domestic and international travel, transportation and accommodations in conjunction with Corporate travel; prepare comprehensive and detailed itineraries

• Coordinate and schedule appointments, meetings, events, and prepare/organize participant materials

• Type and proof letters, e-mails, memos, or other correspondences

• Maintain and organize executive personal network drive and hard copy filing systems

• Perform personal errands as needed, e.g. picking up lunch, etc

• Provide phone coverage as needed to other Executives

What You'll Need:

• 2+ years of executive assistant experience supporting a senior executive

• College diploma required; Associate’s or Bachelor’s degree preferred

• Expert level proficiency with Microsoft Office: Word, Excel, Outlook, and PowerPoint/Keynote.

• Project management skills; ability to prioritize multiple projects and adjust workload accordingly

• Ability to work well under pressure, juggle tasks and work efficiently against deadlines.

• Experience with web-based meeting applications, e.g., Web Ex, LiveMeeting

• Entertainment industry experience is an asset

• Exemplary customer/client service skills required: proven ability to effectively and professionally interface with high-profile clients and staff members at all levels of the organization

• Excellent organizational skills and attention to detail required: demonstrated ability to set priorities, meet deadlines, and successfully manage multiple projects and tasks in an environment of shifting priorities and deadlines

Compensation:

At IMAX, you will be part of a culture built on respect – we are committed to creating a welcoming and diverse atmosphere across our organization.

For consideration, please apply online. We thank all applicants for their interest in IMAX but only those selected for an interview will be contacted.

IMAX will consider for employment all qualified applicants, including those with criminal histories, or arrest or conviction records, in a manner consistent with applicable state and local laws, including the City of Los Angeles’ Fair Change Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.