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About the Role

IMAX is searching for a Production Coordinator to join our growing Creative team. Working closely with the Senior Production Manager, you’ll play a key role in supporting our Production Managers with Film (including Brand Bursts), Brand and Exhibition with global production requests, delivery, and/or launch. We’re looking for someone who can handle both the traditionally administrative tasks like calendar management and more production-focused work such as managing workstreams and processes for the team.

What You’ll Do:

• Manage daily and weekly scheduling for the Head of Creative and Sr. Manager Production

• Assist department with various administrative needs including meeting preparations

• Process expenses on a weekly/monthly basis for Creative Leadership team

• Assist in maintaining budget grids, submits, and tracks invoices for payment with AP

• Works closely with Sr. Manager Production and VP of Creative to track and maintain monthly budget accruals

• Participate in Creative Department’s Finance meetings with VP of Creative and Sr. Manager of Production to ensure all information that is needed by Finance is properly logged and tracked monthly.

• Work closely with Sr, Manager Production to build robust freelance pool (for such roles as: Art Director, Designers, Production Artist, Editors, etc.)

• Assist with legal requests forms and help build a system to track all requests

• Participate in production meetings

• Assists with trafficking of assets, file organization, download, uploads, distribution, and on-going support for Production with our internal and external business partners

What You’ll Need:

• 2+ years in an EA or Coordinator

• Strong experience with Excel spreadsheets, grids, charts, and data entry

• Experience with Basecamp, Mavenlink or similar task-oriented PM tools

• Understand financial and budget management on a basic scale

• Experience with working with several executives, business partners and/or internal teams, understand priorities amongst requests and meetings

• Proficient computer skills including Excel, Google Sheets, Microsoft Office, Adobe Acrobat

Nice to Have:

• Understand confidentiality of information and protect/safeguard information as needed

• Proven self-starter with a strong work ethic: resourceful, punctual, and energetic.

• Team-player, flexible, adaptable, personable, and able to work well with others, takes direction, and fulfills responsibilities under stress or pressure, with minimal direct supervision

• Excellent time management with strong attention to detail, organizational skills and follow-through