Work In Tech

IMAX is not your everyday entertainment experience. With over 50 years of history as a global innovator in entertainment technology, our employees and their careers have constantly gone beyond the ordinary at IMAX. We combine proprietary technology with industry-leading knowledge and relationships with top studios and filmmakers to create theatrical experiences that take audiences beyond the edge of their seats to a world they never imagined. IMAX has revolutionized the way people experience movies and continues to push the boundaries of entertainment experiences beyond blockbusters and into exciting new directions.

Come explore IMAX – where innovation, creativity and passion come together. Get inspired, get involved, and ignite your future with IMAX!

Job Description:

The Global Corporate Events Assistant will provide administrative and project support to the Global Corporate Events team, as well as assist in the development and coordination of events to promote the IMAX brand and IMAX movies.

What you’ll do:

• Provide full administrative support including answering phones, scheduling meetings, developing agendas, copying, mailing, preparing expense reports and other administrative tasks and responsibilities

• Arrange travel itineraries and book travel as required

• Coordinate and schedule conference calls, department meetings, group outings, retreats, etc. including working with vendors, and sending out reminders

• Provide support and assistance for meetings, screenings, special events, conferences, etc.

• Support Global Corporate Events team through a variety of projects including brainstorming and researching event marketing, promotional opportunities, vendors, concepts, and promotional merchandise

• Assist team with the development and execution of internal and external events. Contribute to conception and development of event materials and assist in organizing information for post-event recaps

• Provide full pre/post event support (organize event RSVPs, create Sales conference packets, create and update checklists and playbooks, manage promo item and client gift inventory, etc.)

• Track and maintain event budget

• Research and source restaurants, hotels and meeting venues and update database

• Assist with packing and shipping for conferences and events

• Attend event/meeting industry conferences, meetings and tradeshows

• Maintain and update appropriate contact lists

• Maintain and order office supplies

• Staff screenings and other company events when needed

What we’re looking for:

• Bachelor’s degree in a related discipline preferred

• 2+ years of experience in an administrative or event planning capacity

• Valid passport and a willingness to travel, as some travel to the US may be required

• Must have a valid driver’s license and reliable transportation

• Stellar communication and customer-focused interpersonal skills, with the ability to interact professionally with members at all levels of the organization, the press, and other external clients

• Exceptional organizational and time management skills with proven ability to organize, prioritize and successfully manage multiple and shifting priorities, projects, and deadlines

• Passion for movies and events, with a familiarity with overall entertainment industry and marketing trends

• Must be comfortable working in a fast-paced, dynamic environment

• Creative and proactive team player with ability to engage and motivate others

• Tech and Social Media Savvy. Proficient computer skills including MS Word, Outlook, Excel, PowerPoint

• Willingness to work outside of usual business hours including evenings and some weekends

At IMAX, you will be part of a culture built on respect – we are committed to creating a welcoming and diverse atmosphere across our organization.

For consideration, please apply online. We thank all applicants for their interest in IMAX but only those selected for an interview will be contacted.