Position Overview

We are looking for an experienced and highly organized Document Coordinator to support document management activities across engineering projects and proposals. This role plays a critical part in ensuring the accuracy, consistency, and timely delivery of technical documentation while supporting a large engineering team and maintaining operational continuity.

The successful candidate will work closely with a senior team member and must be able to independently manage document workflows, handle fluctuating workloads, and maintain high-quality standards in a fast-paced, deadline-driven environment.

Responsibilities

• Edit, format, and proofread technical documents to meet internal standards and client requirements
• Coordinate document workflows across multiple projects, ensuring deadlines and quality expectations are met
• Maintain accurate records within the document management system and ensure proper filing and version control
• Distribute documents electronically to clients and maintain associated data management records
• Support proposal-related documentation and provide coverage for senior team member when required
• Serve as the primary point of contact for document-related activities across assigned projects
• Prepare and maintain operational reports, including timesheets and utilization tracking
• Provide general support for data centre and library functions, including printing, scanning, and maintaining resources
  
  

Qualifications

• Bachelor’s degree in Arts, Communications, Journalism, or a related field, or equivalent experience
• Minimum of four to five years of relevant experience in document coordination, editing, or a similar function
• Advanced proficiency in Microsoft Word and strong experience with document formatting and editing tools
• Strong organizational, time management, and multitasking skills with the ability to manage competing priorities
• Exceptional attention to detail with a strong focus on accuracy and quality
• Experience working in a technical or engineering environment is preferred
• Strong communication skills with the ability to collaborate effectively with internal and external stakeholders
• Ability to work independently, demonstrate initiative, and adapt to changing priorities
  
  

Additional Requirements

• Must be comfortable working in a hybrid environment with a requirement to be in the office four days per week
• Ability to manage fluctuating workloads and meet tight deadlines
• Must be eligible to obtain Top Secret security clearance due to the nature of the work
• Experience with proposal support and familiarity with AI tools is considered an asset
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information
  
  

Compensation

$50,000 to $70,000

Position Type

We have 1 available position(s).