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Office Administrator

Weever Apps

Weever Apps

Posted on Wednesday, March 22, 2023

About Weever

Weever is a growing software company based in Hamilton, Ontario Canada. We build cloud-based software products that large enterprises use to capture data, manage workflows, and access actionable reports. We replace clipboards and filing cabinets with tablets and databases and provide alerts, analysis, and other features that make data useful.

Our customers include:

  • Mars Wrigley
  • HelloFresh
  • Pepsi
  • Unilever
  • ... and more

We tackle big problems with a small, focused team and powerful technology.

Job Description

We're looking for an Office Administrator. This is a full-time contract position. We only accept applications from Canada for this position at this time.

We only accept applications from Canada for this position at this time.

This person will have to maintain, organize, and juggle priorities in an ever-changing environment. The job will be challenging, fast paced, and incredibly rewarding. As an office administrator reporting to the Chief Operating Officer, you’ll be required to have a finger on the pulse of the leadership team and gain a solid understanding of the business - this role offers a huge learning opportunity.


  • You’re agile and multidisciplinary; no two days look the same.
  • You’re passionate about people operations and building a sense of community and culture in a technology focused environment.
  • You’re excited to learn about the business and the Weever way of working together.
  • You pay extraordinary attention to detail and are very organized.
  • You have exceptional written and oral communication skills.
  • You have integrity and can be trusted to handle highly sensitive material and information with discretion, professionalism, and confidentiality.
  • You have the confidence to make independent decisions and initiate impactful projects.
  • You thrive in a digital environment and are comfortable with all forms of technology.
  • You’re willing to continuously challenge yourself, learn, and grow.
  • You have a positive vibe and are a natural leader.


Process Improvement

  • Proactively solve operational inefficiencies and recommend solutions.
  • Proactively integrate into the business to gain a more complete understanding of each teams’ current projects and needs.


  • Stay close to the management team’s responsibilities, which could include following up on to-do items/reminders, sharing updates, and informing them of critical discussions and priorities.
  • Coordinate or managing projects on the team’s behalf, where possible
  • Support event team planning, trade-show attendance, and travel coordination
  • Lead the employee on/off-boarding process, office administration.
  • Be the go-to for team benefits plans.
  • Manage compliance and legal tasks (regular compliance reporting and checks; interface with company’s legal team re: resolutions, agreement updates; employment agreements, etc.)
  • General inquiry phone calls/email filtering, forwarding.
  • Manage allocation of computer equipment to new hires


  • Support financial month-end processes/coordination with bookkeeper and accountants
  • Manage internal payroll processes.
  • Support board and shareholder reporting
  • Support with excel-based reporting.

Team Support

  • Support sales team with client presentation and demo preparation
  • Support Customer Success Team with client onboarding tasks, triaging, and validating customer requests/bug reports
  • Coordinate or managing projects on the team’s behalf, where possible

Bonus experience:

  • Leadership communication experience
  • Project management experience
  • Understanding of basic software engineering principles

Preferred Skills and Experience

(Note: these skills are preferred but not required—please still apply if you don’t have them, and highlight them if you do)

  • Bachelor’s degree or equivalent College program
  • 5+ years in similar role
  • Related experience and/or education in office management and administration, or proven track record of success in helping start-ups, small businesses.
  • Strong working knowledge of excel.

Job Types: Full-time, Contract

Benefits of Working at Weever

We prioritize our teams first. A great team is given the autonomy and support to execute the plan and do their best work. We trust our teams.

In order to support you we offer:

  • A remote- and family-friendly culture: communication is key, and we have team members that work remotely full-time. We put family first and support our team members with flexible working arrangements.
  • A great office: if you want to work on site, after the COVID epidemic, expect: a quiet working environment in a beautiful two-story Victorian, lots of space and parking if you need it.
  • Ownership: We’re small and focused and will need you to help us find the answers. • Stock Options: We're a fast-growing start-up; we offer stock options to all team members.
  • Team-driven development: Our teams have autonomy to determine their priorities. We’re committed to continuous improvement and supporting your work. • Skill development: team members have access to a plethora of training materials, conferences, and we encourage pair-programming and mentorship. Wet set aside time each week for dedicated skill development.
  • Insurance: Our employees have a great benefits package offering dental, drugs, and other kinds of coverage.
  • Vacations: Our team members must take them.
  • Interesting Problems: Not all the problems we encounter have frameworks or well defined solutions.
  • RRSP Company Match: We offer a group RRSP with company match benefits to maximize your retirement savings.

Application Process

Our hiring process consists of 4 steps:

  1. Initial screening call
  2. First Interview
  3. Meet the team chat
  4. Final Interview

We start with an initial call in order to answer any initial questions you may have about us and to discuss your experience.

We're quick to follow up, potentially with an offer, within a day or two of the final interview.

Of course, we're trying our best to be as inclusive as we can be and we prefer candidates from all members of the community, including those from under-represented groups. We are a diverse group, and we believe it gives us strength. If you have any requests or questions about our hiring practices, we'd appreciate to hear from you. We are happy to do anything we can to accommodate the situations of our applicants. Please let us know if you have any special requirements to accommodate you in your application or employment with us.

How to Apply

To apply, please complete the below form. We only accept applications from Canada for this position at this time.