Job Title: AP Specialist

The Accounts Payable Specialist is responsible for managing and executing the organization's accounts payable processes, including invoice processing, statement reconciliation and vendor payment coordination.

Key Responsibilities:

• Perform three-way matching of invoices, reviewing for accuracy and resolving discrepancies
• Process expense invoices for payment, ensuring accurate cost center and account coding and adherence to DLA approval requirements
• Reconcile vendor statements, resolve outstanding balances or discrepancies, and respond to vendor inquiries in a timely manner
• Complete weekly vendor payment processes in collaboration with Purchasing, including preparation of payment registers and generation of wire payment requests
• Review unvouchered reports, researching and resolving aged items
• Coordinate with vendors to obtain credit memos or secure repayment
• Print all accounts payable reports and maintain all accounts payable files
• Perform monthly account reconciliations for Accounts Payable and assist in monthly closing procedures

Minimum Qualifications:

• Finance/Accounting background that includes significant supplier interaction and a minimum of 3-5 years of Accounts Payable experience.

Desired Qualifications:

• Excellent communications skills, both written and verbal, are required
• Business/accounting acumen, strong anaylical skills and ability to meet strict deadlines
• Ability to understand financial statements, ability to work independently, highly proactive work style
• Ability to partner across all levels and functional areas of the organization to ensure needs are met
• Proficient with Microsoft Office Suite (Oracle ERP a plus) and customer management databases