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Human Resources Coordinator EMEA



People & HR
Berlin, Germany
Posted on Saturday, June 29, 2024

Company Description

Vention helps some of the most innovative manufacturing companies automate their production floor in just a few days. Vention's online-first manufacturing automation platform (MAP) enables its clients to design, automate, order, and deploy manufacturing equipment directly from their web browser.

Vention is headquartered in Montreal, Canada, with offices in Berlin and Boston, and is used in over 3,000 factories on 5 continents. As one of Canada’s Most Admired Cultures and Great Place to Work, we are a performance driven culture that cares deeply about happiness. We like ambitious goals, facts & data, and constructive debates. But at the same time, we know that we can’t repeatedly push ourselves if we are not surrounded by an uplifting and caring work environment. Those two sides of our culture, feed each other and are safeguarded with the same level of attention. Our values & principles include:

  • We make our clients successful - we do what’s right for our customers, even when it makes our roles more challenging.
  • We execute and deliver - we set ambitious goals for ourselves and are energized about meeting them.
  • We debate, then commit - we challenge our own perspectives and ideas in pursuit of the best solutions.
  • We innovate to inspire - we value innovation in products, user experiences, and business practices.
  • We collaborate to achieve more - we work as one team to achieve more than we would on our own.
  • We empower our people to reach their full potential - we hold ourselves to high standards but know when to celebrate progress & achievements

Job Description

Reporting to the Managing Director (MD) in collaboration with the Director, People & Culture, the HR Coordinator will be responsible for all things Office and HR related for our EMEA office & team. Alongside all employees, you will play a key element in shaping the culture of Vention in Europe. You will own a variety of HR responsibilities including office management, HR and office administration, driving culture initiatives, and ensuring alignment with the support and strategies from our headquarters in North America.

What you’ll be doing:

Office Management:

  • Ensure the friendly welcome and support for team members and guests, organizing room preparation and catering for meetings, trainings & events
  • Responsible for the optimal and on-budget procurement of office supplies as well as maintenance of equipment
  • Management ofinternal and external partners (property management, suppliers, service providers, cleaning staff, industrial technicians, occupational safety officers, etc.)
  • Travel management for employees, ensuring efficient travel arrangements and adherence to company policies and budgets.
  • Management and organization of team-building and culture events

HR Administration:

  • Maintenance of HR database and employee files
  • Support and process all employment agreements and contractual changes both in systems and with documentation to the employee
  • Manage verification of employment letters, sick leave, time and attendance and other compliances with local legislation.
  • Provide high-quality support to employees in relation to workplace policies, career development as well as employee relations escalating issues as necessary.
  • Organize onboarding for EMEA’s newest team members, including welcome packages, office and warehouse tours in cooperation with the global HR team.
  • Collaborate with the global HR team to develop and maintain HR policies & processes for our EMEA team
  • Effective collaboration with executives and senior management
  • Support with performance management procedures including performance reviews, warnings and terminations
  • Effective change management in collaboration with the global HR team

Benefits and remuneration:

  • Administrate employee benefits programs, including health insurance and pension scheme plans (bAV) for Germany
  • Stay up to date about changes in employment laws and regulations across the Germany


  • Collaboration with external resources and partners regarding legal and immigration matter (i.e A1 visas, inter-office transfers)
  • Support with preparatory payroll accounting
  • Support with OHS matters

Talent Acquisition

  • Support to recruit and retain talent through effective recruitment practices, in conjunction with the Talent Acquisition team. (job advertisement, recruitment tools, first contact with candidates etc)


  • 2+ years of experience in managing administration and operations for an office or comparable experience.
  • You have strong communication in English and German (written & spoken)
  • Hands on nature and strong ability to work autonomously
  • You are a self-motivated and self-organized team player; a hands-on problem solver with an eye for detail and the ability to prioritize and remain calm also in stressful situations.
  • You love to communicate with different stakeholders to get things done cooperatively and have a natural sense of service.
  • You provide structure and clarity: You can organize yourself well, prioritize and coordinate your own projects, but also keep a cool head when things don't go as planned.

Additional Information

How We Take Care of You

  • Hybrid Policy: Enjoy the option of a hybrid work arrangement, allowing you to work from home on selected days each week.
  • Refreshments: Stay energized with a well-stocked pantry filled with snacks and beverages to fuel your day.
  • Career Growth: Grow with us! Unlock opportunities for advancement and professional development.
  • Social Connections: Recurring team events to foster connections with colleagues.
  • Location: Located in the heart of Berlin, our office is easily accessible and conveniently surrounded by shops, and eateries for you to enjoy
  • Benefits:
  • Choice of either a subsidized BVG ticket or access to exclusive discounts through the hrmony portal.
  • Optional contribution to the company pension scheme (bAV)
  • Community Engagement: Make a difference with two volunteer days each year, contributing positively to your community while having a fulfilling experience.
  • 30 days of paid vacation per year

What to Expect in Your Interview

  • Initial Call
  • Meet the Team
  • Challenge
  • Decision & Offer

Commitment to Equal Employment Opportunity

Our culture is an uplifting environment for high achievers. The fast-paced, high-performance environment will give you the opportunity to build products, processes and strategies that will have a lasting impact.

When you join Vention, you join a team of professionals with a diverse variety of experiences, backgrounds, and perspectives. Together, we strive to nurture a supportive and inclusive work environment for all. We push each other to achieve extraordinary results and forge long term relationships as a result of the intensity and passion.

We’re passionate about helping you do your best work. Claim your seat and find out what you can do!

If you're unsure if your experience perfectly matches our job posting, we encourage you to apply anyway! We are happy to chat and get to know you better while you can understand the role as well