Workplace Experience Coordinator

Location: SK - HQ Office

Are you an energetic individual who loves engaging with both internal and external customers? Do you like to be the go-to person who ensures things run smoothly? We are looking for a Workplace Experience Coordinator to be the heart and soul of our Saskatoon office, acting as the main point of contact for all visitors and vendors, while contributing to a positive in-office experience for our employees.. If this sounds like you, we want to know!

About the Job

The Workplace Experience Coordinator is the face of our company, perfect for someone who is passionate about creating and maintaining a welcoming and well organized workplace. You will play a crucial role in ensuring a positive first impression for visitors and employees alike, while also working to enhance the overall workplace experience. You’ll work closely with our internal events team and committees, creating memorable experiences for our employees and partners. And perhaps, your most vital task: taking care of Swim Shady, our office fish, making this role 100% in-office. The successful candidate will be expected to work from our Saskatoon HQ 5 days per week.

Your Impact

• Greet and welcome visitors, clients, and employees with a warm, professional demeanor. Manage incoming calls and direct them to the appropriate departments.
• Help ideate, coordinate and execute workplace events, activities, and programs to enhance employee engagement and satisfaction. Ensure common areas are well-maintained and stocked.
• Own all front desk administrative tasks, coordinating office related requests, managing office supplies, and handling mail and deliveries.
• Provide administrative support to various departments as needed, including but not limited to credit card reconciliations, slide deck preparation, event support, etc.
• Liaise with building management and vendors to ensure the office environment is clean, safe, and conducive to productivity.
• Use Google Suite or AI tools and software to streamline processes and improve efficiency. Provide basic technical support and troubleshooting for office equipment.
• Promote and uphold our company values and culture, contributing to a positive and inclusive workplace atmosphere.

What You Bring to the Table

• Positive, energetic, and has exceptional interpersonal and communication skills.
• Highly organized, proactive, and able to multitask effectively, with strong problem-solving abilities and a keen eye for detail.
• Hardworking, quick learner who is eager and confident to take on and own new, exciting challenges.
• Prior experience in administration, hospitality, customer service, or event coordination is considered an asset.
• Experience in a tech or fast-paced environment is a plus!
• Ability to communicate clearly and effectively in written and verbal formats.

About Vendasta

We help businesses get more customers. And keep them. We’re on a mission to build the most trusted AI-powered platform for small businesses and the partners who support them. At Vendasta, you’ll be part of something ambitious: helping bring AI transformation to local businesses at scale. As a team member, you’ll enjoy:

• Competitive health benefits, flex time, and annual work-from-anywhere options
• Equity opportunities and a chance to directly shape our AI future
• A vibrant workplace culture that embraces experimentation, thought leadership, and continuous learning
• A place where building AI isn’t just a buzzword, it’s the core of everything we do

Perks

Join the Vendasta team, where your well-being and growth come first. Step into a workplace that blends competitive health benefits with true flexibility, including flex time and an annual work-from-anywhere policy. Take ownership of your future with our Employee Options Program, and enjoy the little things, like daily snacks, a vibrant cafeteria, and catered Friday lunches at our offices.Invest in your growth through education reimbursement, in-house learning opportunities, and a suite of leadership development programs. We’re driven by our values; Drive, Innovation, Respect, and Agility, and it shows in everything we do. Give back through community initiatives and volunteer opportunities, and build more than just a career, build a life you love. At Vendasta, you’ll find the support, the challenge, and the culture to thrive. Discover your potential. Make an impact. Grow with us.

Discover your potential. Build something that matters. Help us lead the AI revolution from right here in Saskatoon.