Procurement Specialist
Vena Solutions
Operations
Posted on Oct 24, 2025
This role will be working out of our Indore office 5 days a week.
We are seeking a highly organized and detail-oriented Procurement Specialist to join our team at Vena. This role is crucial in coordinating the procure-to-pay process, contract management, and managing negotiations. The ideal candidate will excel in fast and effective communication with both internal stakeholders and international vendors. The individual will work with IT, legal, security and finance professionals to ensure we are onboarding vendors successfully. This person must be a self-starter, be able to manage their time wisely and be driven for success.
We are seeking a highly organized and detail-oriented Procurement Specialist to join our team at Vena. This role is crucial in coordinating the procure-to-pay process, contract management, and managing negotiations. The ideal candidate will excel in fast and effective communication with both internal stakeholders and international vendors. The individual will work with IT, legal, security and finance professionals to ensure we are onboarding vendors successfully. This person must be a self-starter, be able to manage their time wisely and be driven for success.
- Department
- Finance
- Employment Type
- Full Time
- Location
- India - Resident (0008)
- Workplace type
- Onsite
- Reporting To
- Aaqil Kassamali
How You'll Make an Impact
- Process Optimization: Assist with streamlining procurement processes to improve efficiency and reduce costs
- Contract Negotiation: Work on agreements with a variety of vendors to secure favorable terms and pricing
- Strategic Sourcing: Identify and source software that aligns with the Vena's strategic objectives
- Vendor Management: Evaluate, onboard, and manage vendors to ensure they meet the company's standards and requirements
- Execute day-to-day procurement activities, including purchase requisitions, purchase orders (POs), and invoice matching through our Intake to Pay system.
- Act as the primary point of contact for all procurement-related inquiries and take a proactive approach to stakeholder communications
- Updating and maintaining the centralized contract repository
We'd Love to See
- 3+ years of experience in procurement, supply chain management, or a related field, ideally in a startup or fast-growing company.
- Experience with an IT ticketing system
- Strong proven negotiation and vendor management skills.
- Analytical mindset with a focus on cost-saving strategies.
- Excellent communication and organizational skills, with the ability to work cross-functionally.
- Knowledge of SaaS subscriptions and their sales cycles
- The ability to create and review internal business cases
- Microsoft Suite proficiency
- Project Management skills
- Interest in AI and willingness to explore AI-driven solutions to enhance performance and drive efficiencies
About Vena Solutions
At Vena, we’re reimagining how businesses plan and grow: powered by data, collaboration, and innovation 🌱
Headquartered in Toronto with a global reach, we help finance teams work smarter using the tools they already love (yes, we’re talking about Excel!). Trusted by over 1,800 organizations and 150,000+ users every day, Vena Solutions brings clarity to complexity.
We're a people led company that leads with our CORE values (Customer Trust, One Team, Respect & Authenticity and Execution Excellence) and are driven by our mission
Headquartered in Toronto with a global reach, we help finance teams work smarter using the tools they already love (yes, we’re talking about Excel!). Trusted by over 1,800 organizations and 150,000+ users every day, Vena Solutions brings clarity to complexity.
We're a people led company that leads with our CORE values (Customer Trust, One Team, Respect & Authenticity and Execution Excellence) and are driven by our mission
We’re growing fast, thinking big, and having fun along the way. The future of finance is being built here, and we’d love for you to be part of it 🚀
Why Choose Us:
💰 Compensation
We offer competitive and comprehensive total rewards packages that we review yearly to stay ahead of the market! Transparency is key, we keep you in the loop on how we design our comp programs. Build your future with our Employee Stock Option Program, Retirement Savings, Support & 401k Matching Programs.
🎓 Personal Growth & Learning
Level up your skills with Vena! We support your journey with education subsidies, professional development programs, and learning opportunities to help you grow your career and reach your goals. Your future is bright and we’re here to invest in it!
🧘♀️ Health & Wellness
Your well-being = our priority! Great health & dental plans, wellness sessions (virtual & in-person), Employee Assistance Program (EAP), and a free Headspace subscription to support your mental health.
🌍 Global Reach
Vena is everywhere you are! With offices in Toronto, London, and Indore, as well as team members across the United States, EMEA and beyond, we're a truly global company. Collaborate with colleagues around the world and bring diverse ideas to life: no passport required!
🌴 Time Off
Recharge with generous leave options - perfect for vacation, wellness, personal time, parental support, volunteering, and more.
🏡 Flexibility
We embrace a flexible culture that supports different ways of working, depending on the role and location. While some of our teams enjoy hybrid arrangements, others thrive in-office or remotely. With modern workspaces in Toronto, Indore, and London, we offer inspiring environments when you need them - and the freedom to work in ways that work best for you and your team.
✨ AI-Powered Innovation
At Vena, we don’t just keep up, we're leading the way! 🚀
We empower team members at every level to actively explore AI best practices, identify meaningful opportunities to apply AI in their work, and champion innovative solutions that drive impact.
By fostering a culture of curiosity, innovation, and responsible use, we’re building a future where AI enhances how we work, think, and lead. From automating workflows to enhancing insights, AI is woven into everything we do.
We empower team members at every level to actively explore AI best practices, identify meaningful opportunities to apply AI in their work, and champion innovative solutions that drive impact.
By fostering a culture of curiosity, innovation, and responsible use, we’re building a future where AI enhances how we work, think, and lead. From automating workflows to enhancing insights, AI is woven into everything we do.
👉 Check us out:
Our Hiring Process
Stage 1:
Applied
Stage 2:
Talent Phone Screen
Stage 3:
Hiring Manager Interview
Stage 4:
Final Interview
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