Contracts Administrator
Vena Solutions
Legal, AB T0G 1L0, Canada
Posted on Oct 17, 2025
This is a flexible position and has the option of working in our Toronto office full time, hybrid throughout the week or entirely remotely within Canada.
The Contract Administrator will be responsible for managing the contract lifecycle through Vena’s CLM platform, with a focus on reviewing, drafting, coordinating, and finalizing customer agreements, including new logo sales, renewals, expansions, NDAs, and SOWs.
The Contract Administrator will be responsible for managing the contract lifecycle through Vena’s CLM platform, with a focus on reviewing, drafting, coordinating, and finalizing customer agreements, including new logo sales, renewals, expansions, NDAs, and SOWs.
This role will ensure timely execution of contracts, support quarter-end and month-end activities, and liaise across Sales, Account Management, Finance, Revenue Operations, Application Support, Professional Services, and Legal to drive efficiency and reduce risk. The role also requires careful handling of confidential documents, with strict adherence to security and confidentiality protocols, the ability to balance competing priorities in a fast-paced environment, and openness to leveraging AI tools to increase efficiency and accuracy in contract management.
- Department
- Legal
- Employment Type
- Full Time
- Location
- Canada - Remote (0002)
- Workplace type
- Fully remote
How You'll Make an Impact
- Review, draft, and coordinate changes to sales agreements, renewals, expansions, NDAs, and SOWs.
- Coordinate the review, negotiation, and execution of NDAs, SOWs, and customer agreements.
- Own and manage the CLM system, including templates, workflows, routing, and document tracking.
- Partner with Finance, Revenue Operations, Application Support, Professional Services, and Legal to ensure smooth contracting processes.
- Leverage technology, including CLM and AI tools, to streamline workflows, improve accuracy, and increase efficiency in contract management.
- Support month-end and quarter-end deadlines by ensuring contracts are processed and executed efficiently.
- Maintain integrity of executed agreements by reconciling signed versions against redlines and agreed changes.
- Handle sensitive and confidential materials with discretion and in accordance with company policies.
- Drive process improvements in contract lifecycle management and cross-functional collaboration.
- Other duties, as assigned.
We'd Love to See
- Minimum of 2–3 years in a contract administration role, preferably within a SaaS company.
- Experience with contract lifecycle management (CLM) tools.
- Familiarity with or openness to using AI tools to enhance efficiency in reviewing, drafting, and managing contracts.
- Excellent oral and written English skills, with strong interpersonal and communication abilities.
- Effective negotiation skills and strong business judgment.
- Proven ability to work cross-functionally with multiple business units
- Ability to work independently on multiple priorities in a fast-paced, deadline-driven environment.
- Flexibility to thrive in a rapidly scaling company.
- Commitment to compliance with company policies, practices, and ethical business conduct.
- Advanced computer skills, including MS Office and SharePoint.
- Interest in AI and willingness to explore AI-driven solutions to enhance performance and drive efficiencies
*Our salaries are tailored to roles, levels and locations. Your individual pay within this range is influenced by factors like work location, skills, experience and education. As you progress in your role, your compensation may adapt, offering flexibility for growth beyond initial levels. For specifics, your recruiter will provide details and address any questions during the hiring process.
About Vena Solutions
At Vena, we’re reimagining how businesses plan and grow: powered by data, collaboration, and innovation 🌱
Headquartered in Toronto with a global reach, we help finance teams work smarter using the tools they already love (yes, we’re talking about Excel!). Trusted by over 1,800 organizations and 150,000+ users every day, Vena Solutions brings clarity to complexity.
We're a people led company that leads with our CORE values (Customer Trust, One Team, Respect & Authenticity and Execution Excellence) and are driven by our mission
Headquartered in Toronto with a global reach, we help finance teams work smarter using the tools they already love (yes, we’re talking about Excel!). Trusted by over 1,800 organizations and 150,000+ users every day, Vena Solutions brings clarity to complexity.
We're a people led company that leads with our CORE values (Customer Trust, One Team, Respect & Authenticity and Execution Excellence) and are driven by our mission
We’re growing fast, thinking big, and having fun along the way. The future of finance is being built here, and we’d love for you to be part of it 🚀
Why Choose Us:
💰 Compensation
We offer competitive and comprehensive total rewards packages that we review yearly to stay ahead of the market! Transparency is key, we keep you in the loop on how we design our comp programs. Build your future with our Employee Stock Option Program, Retirement Savings, Support & 401k Matching Programs.
🎓 Personal Growth & Learning
Level up your skills with Vena! We support your journey with education subsidies, professional development programs, and learning opportunities to help you grow your career and reach your goals. Your future is bright and we’re here to invest in it!
🧘♀️ Health & Wellness
Your well-being = our priority! Great health & dental plans, wellness sessions (virtual & in-person), Employee Assistance Program (EAP), and a free Headspace subscription to support your mental health.
🌍 Global Reach
Vena is everywhere you are! With offices in Toronto, London, and Indore, as well as team members across the United States, EMEA and beyond, we're a truly global company. Collaborate with colleagues around the world and bring diverse ideas to life: no passport required!
🌴 Time Off
Recharge with generous leave options - perfect for vacation, wellness, personal time, parental support, volunteering, and more.
🏡 Flexibility
We embrace a flexible culture that supports different ways of working, depending on the role and location. While some of our teams enjoy hybrid arrangements, others thrive in-office or remotely. With modern workspaces in Toronto, Indore, and London, we offer inspiring environments when you need them - and the freedom to work in ways that work best for you and your team.
✨ AI-Powered Innovation
At Vena, we don’t just keep up, we're leading the way! 🚀
We empower team members at every level to actively explore AI best practices, identify meaningful opportunities to apply AI in their work, and champion innovative solutions that drive impact.
By fostering a culture of curiosity, innovation, and responsible use, we’re building a future where AI enhances how we work, think, and lead. From automating workflows to enhancing insights, AI is woven into everything we do.
We empower team members at every level to actively explore AI best practices, identify meaningful opportunities to apply AI in their work, and champion innovative solutions that drive impact.
By fostering a culture of curiosity, innovation, and responsible use, we’re building a future where AI enhances how we work, think, and lead. From automating workflows to enhancing insights, AI is woven into everything we do.
👉 Check us out:
Our Hiring Process
Stage 1:
Applied
Stage 2:
Talent Phone Screen
Stage 3:
Hiring Manager Interview
Stage 4:
Stakeholder Interview - Sales Leader
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