Accounts Payable Specialist

Varicent Software

Varicent Software

Accounting & Finance, Sales & Business Development
Toronto, ON, Canada
Posted on Thursday, August 24, 2023
A named leader by Forrester in the sales performance management space, Varicent was founded in 2005 when we pioneered sales performance management software. Evolving quickly to become the fastest growing software company in North America according to Deloitte’s Fast 50™ in 2010, Varicent was acquired by IBM in 2012 and has since been re-founded as an independent global business serving mid-size and enterprise clients with our full suite of solutions to assist in smarter territory and quota planning, efficient lead to revenue operations, and the fastest and most flexible way to pay sellers accurately and on-time. We are looking for talented, driven people that can make an impact across our organization.
The Accounts Payable Specialist, reporting to the Controller, is a key member of Accounting Operations and is responsible for collecting, organizing, processing, and paying all global vendor invoices in an efficient and timely manner in accordance with department policies and procedures. This is a great opportunity for someone who enjoys being hands-on, extremely detailed oriented and enjoys working collaboratively in a supportive work environment and can problem solve. This is a hands-on entrepreneurial role in a high-growth software business backed by U.S. Private Equity. Therefore, this is a fast-paced environment and the individual must have a sense or urgency be able to meet deadlines.

What you will do:

  • Work collaboratively with Accounting Operations to service stakeholders in US, Canada, UK, Australia and Romania from Toronto HQ
  • Verify accuracy of invoices and purchase orders against appropriate documentation (contracts/SOW), accurately recording and accounting for all invoices in NetSuite and obtaining approvals from authorized internal parties to ensure that proper backup and approval exists at all times prior to processing an invoice in the system
  • Maintain accuracy of accounting ledgers by verifying and posting account transactions, resolving discrepancies and errors on a proactive and timely manner
  • Verify vendor accounts by reconciling monthly statements and related transactions
  • Perform payment runs, process wire transfer payments and online bill payments in accordance with department policies and processes
  • Work alongside the team to manage to meet strict month-end reporting timelines and support the audit process with external auditors and government authorities as needed. Provide information and appropriate documentation when requested.

Success Outcomes:

  • Short-term (1-3 months):
  • Complete training and familiarize yourself with our AP processes and systems.
  • Ensure precise data entry during invoice input and payment setup (keen attention to detail is crucial in this role).
  • Maintain swift communication: Respond to vendor inquiries and resolve discrepancies within 24 hours.
  • Begin to think about potential enhancements within our AP process.
  • Mid-term (4-6 months):
  • Recognize areas necessitating process enhancement and propose viable solutions.
  • Collaborate with the Finance team to implement planned process improvements.
  • Generate analytical insights: Construct AP trend reports to facilitate decision-making.
  • Long-term (7 months, and beyond):
  • Cooperate on strategies for optimizing vendor relationships and long-term cost reduction.
  • Stay current with AP trends and potential integration of advanced technologies.
  • Guide potential new team members to ensure seamless integration and progression

What you will bring:

  • Post secondary education with previous experience in accounts payable
  • Experience in global accounting operations processing invoices in various currencies and intercompany transactions while using various platforms
  • Tech savvy with previous experience in NetSuite, Concur, AMEX or similar systems
  • Ability to thrive in a dynamic, fast-paced environment. Relentless focus on improvement and raising the bar. Balances scrappiness and execution with business maturity, prioritization, and thoughtfulness. Is curious, agile, a self-starter and welcomes challenge as a conduit to improvement. Can be creative with resources and has a history of getting things done in complex environments and flat hierarchies. Welcomes candor from above and below.
  • Will have the confidence and willingness to work up and down the organization.
  • High integrity, no-nonsense approach. Quick and to the point. An active listener.
Varicent is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. If you require accommodation at any time during the recruitment process please email
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