Work In Tech

About Us:

Amal Youth & Family Centre delivers a wide range of programs for children, youth, families, and adults across Newfoundland and Labrador. Our central facility is a converted school—a large, multi-purpose building with a full gym, multiple classrooms/offices, and shared spaces for program teams and community partners to run meetings, training and events. We need a Facility & Operations Coordinator who understands how a safe, organized, and professional environment underpins our organizational mission and enhances participant and partner experiences.

Position Overview:
The Facility and Operations Coordinator plays a key role in supporting the day-to-day operations and long-term planning of our office spaces. You will ensure our facilities run smoothly, safely, and efficiently - contributing to an organized, productive work environment. This role requires strong problem-solving, communication, and organizational skills, along with a proactive, hands-on approach to facility maintenance and improvement.

Key Responsibilities:

Facility Maintenance & Operations

• Coordinate and oversee all facility maintenance and repair activities
• Create and maintain preventative maintenance schedules
• Manage space planning and coordination, and ensure optimal workspace allocation
• Use facilities management software to streamline tasks and service requests
• Assist with building maintenance and cleaning, and supervise the maintenance staff
• Act as main contact and logistics coordinator for groups renting spaces
• Work with event organizers and IT for AV/setup, plan room configurations and signage, coordinate post-event cleanup, ensure capacity and safety compliance, communicate special requirements.
• Promote an inclusive and welcoming environment in all facility spaces
• Collaborate with Diversity, Equity, and Inclusion (DEI) initiatives to support an equitable workplace environment

Health, Safety & Compliance

• Conduct regular safety inspections and maintain compliance with health and safety regulations
• Develop and implement emergency preparedness plans
• Monitor and enforce safety standards across all areas

Vendor & Project Management

• Manage vendor relationships and service contracts (e.g., cleaning, security, repairs)
• Oversee facility-related projects, including renovations and major repairs
• Ensure projects are completed on time and within budget

Administrative Support

• Provide day-to-day administrative support for facility operations, including other Amal facilities
• Maintain documentation for facility procedures, inspections, and compliance
• Propose and track annual facilities budget, monitor expenses, and recommend cost-effective solutions.
• Provide regular updates to Amal leadership on facility status, projects, upcoming needs, and enhancement recommendations. Solicit feedback from program teams and partners and refine processes.
• Utilize Microsoft Office Suite and project management software to manage tasks, reports, and communications

Qualifications:

Education & Experience

• Bachelor’s degree in Facility Management, Business Administration, Engineering, or a related field (an equivalent combination of education and experience may be considered)
• 2–5 years of experience in facility coordination or property management
• Professional certification (e.g., Certified Facility Manager – CFM) is an asset
• Hands-on experience managing a large, multi-tenant environment is required.

Skills & Abilities

• Strong communication and interpersonal skills
• Excellent time management and organizational abilities
• Ability to troubleshoot, problem-solve, and handle unexpected issues
• Comfortable leading projects and working independently or collaboratively
• Project management and supervisory skills

Work Environment & Physical Requirements

• Office-based with frequent walking throughout the facility
• Occasional lifting of items up to 30 pounds
• Must be comfortable using office and maintenance equipment
• Busy, multi-use building with frequent, daily program activities (including for young people), partner events, and rentals requiring adaptability.
• Flexible schedule – occasional evening and weekend support required
• High-visibility role with direct impact on program delivery and partner satisfaction.

·The position also requires a clear Certificate of Conduct and Vulnerable Sector Check from the RNC or RCMP.

Why Join Us?
As a member of our team, you’ll be part of an organization that values community, compassion, and collaboration. We offer a supportive work culture, opportunities for growth, and the chance to contribute meaningfully to our mission every day.

Job Types: Full-time, Permanent

Pay: $54,000.00-$65,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person

Application deadline: 2025-06-24