Work In Tech

Building Operator

The Building Operator is responsible for oversight of the day-to-day operations of all properties in the portfolio and ensuring they are managed and maintained in a safe and environmentally responsible manner to the highest level of operational efficiency. This position is responsible for preventative, demand and corrective maintenance of mechanical operating equipment, building systems, building envelope and grounds as well as liaising with and addressing tenant issues and concerns.

Your Responsibilities:

· Establish with the Property Manager a regular schedule of visits to each property to monitor the activities of tenants, contractors, to inspect the ongoing operation of building systems (HVAC, life safety, security, plumbing), to observe the general appearance of the building common areas (interior and exterior), making note of irregularities, vandalism, damage, garbage, deficiencies, etc. and taking the appropriate corrective action.

· Review, monitor and inspect all building functions including mechanical and electrical areas and provide direction to trades in maintaining first class standards of building operations and services. Related tasks include decisions for various operational modes, equipment logs, inspections, chemical tests, filter changes and temperature concerns.

· Periodically tour clients, investors, and consultants through the portfolio.

· Become familiar with the maintenance clauses in the Leases in order to be able to distinguish between Tenant and Landlord responsibilities for repairs.

· Schedule site visits (and follow-up visits as needed) to the appropriate properties at the relevant time of year with landscapers, snowplows’ contractors, HVAC companies, security companies for the purpose of reviewing their work, documenting deficiencies or incomplete work, and obtain pricing for work outside the contract. Provide access to the properties to landlord consultants, real estate brokers, and other persons as directed from time to time by the Property Manager.

· Respond to maintenance and repair requests from the Property Manager or tenants in a timely fashion either, directly or through company approved contractors and ensure that all work is properly authorized, supervised and completed properly at the quoted cost provided. Establish effective working relationships with each tenant by regular site visits and prompt follow-up to inquiries, questions, and complaints.

· Periodically review all service contracts, and agreements to ensure the best practices and value are being achieved. Recommend changes (to the Property Manager) to contract terms or obtain competitive quotes from other contractors.

· Assist the Property Manager with major work projects approved for each property (paving, roofing, capital replacement, leasehold construction, etc.) by developing scope of work criteria, obtaining prices from contractors, and supervising work on behalf of the landlord.

· Review all invoices and Purchase Orders to verify pricing and the work, service, or material that has been performed or received. Respond to the Property Manager request to help explain variances in actual expenses vs. budget.

· Assist in the annual preparation of an expenditure budget for each property by completing a property inspection and deficiency report for each property detailing all required work needed for the coming year and obtaining prices for work supplies or services. Assist in keeping the overall expenditures within the approved budgets by regular review of costs with the Property Manager.

· Actively participate in the after-hours on-call rotation as required.

· Deliver memos and notices to tenants or assist with special tasks such as lease termination, tenant Move-out, move-in inspections, and parking lot control as needed.

· Complete all tasks in a timely manner and to the standards and policies of the company and within the framework of an annual budget and strategic objectives established for each property.

· Ensure adherence to WHMIS, Health & Safety programs, and other operational directives as well as attend after-hours building emergencies.

· Where required, perform chemical tests on building water systems - including chilled water back up, base building and tenant generators.

· Prepare and submit reports based on operations as may be required, including weekly/monthly building inspection reports.

· All other duties as required.

Qualifications

Job Specific - Technical

· Working knowledge of building management gained through experience in a similar position including a direct involvement and understanding of HVAC, fire protection, security, and life safety systems, plumbing, pumps, motors, roofs, leasehold improvement construction.

· Ability to perform basic electrical, plumbing, and locksmith work.

· Proven mechanical/electrical aptitude and trouble-shooting skills.

· Ability to read architectural drawings and blueprints.

· Knowledge of regional policies, procedures, and standards; industry standards; municipal by-laws; local utilities' standards; as well as provincial legislation, including fire codes, building codes, the Occupational Health and Safety Act.

· Interpersonal skills – Ability to:

· Be a team player with strong customer service skills.

· Demonstrate pride in workmanship and ownership of property.

· Prioritize and schedule all work to meet deadlines.

· Establish a sense of urgency.

· Work independently with minimal supervision.

· Show a willingness to advance knowledge and experience through education studies.

· Be flexible in taking on various duties on a day-to-day basis.

Language

· Excellent communication skills including effective English speaking and writing skills.

· Ability to read and interpret documents as well as write routine reports and correspondence.

· Ability to exchange information concerning maintenance needs verbally with building occupants.

Computer

· Basic to intermediate PC skills (Word, Excel, email/web)

· Familiar with and able to use smartphone technology effectively

Education and Experience

· Minimum 5 years’ experience in the operation of HVAC equipment, BAS, and FAS.

· Experience in organizing, directing and supervising the work of contracted labour and service providers.

· Valid driver’s license with satisfactory driving record, reliable vehicle and automobile insurance required.

· Bondable.

· 4th or 5th Class Power Engineer an asset.

Physical and Environmental Requirements:

· Attention to detail, visual concentration, close vision ability, and manual dexterity are required when performing inspections, working around operating equipment, and when using a computer or smartphone.

· Must occasionally lift up to 50 pounds.

· Will be required to bend, push and pull, and go up and down stairs.

· Will be required to routinely work in outdoor weather conditions for limited periods of time

Job Types: Full-time, Permanent

Expected hours: 40 per week

Additional pay:

• Bonus pay

Benefits:

• Dental care
• Extended health care
• On-site parking
• Paid time off
• RRSP match
• Vision care

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday
• On call

Work Location: In person

Expected start date: 2025-06-16