Job Description:

Finance and Administrative Specialist

Jonas Software

Remote USA

The Admin & Finance Specialist plays a critical role in ensuring smooth financial operations and administrative support across the organization. This role oversees client billing and renewals, accounts payable/receivable, vendor management, and financial reporting, while also managing office administration and internal coordination. By combining strong analytical, organizational, and problem-solving skills, the Specialist ensures accuracy, compliance, and efficiency in both finance and administrative processes.

1. Client Billing & Account Management

• Maintain client license database and records in FieldPoint, GP, and MatterLink

• Manage client invoicing (contracts, add-ons, new sales, PS services)

• Oversee contract renewals, price increases, and notifications

• Ensure compliance with tax status and billing laws

2. AP/AR & Vendor Management

• Enter and manage AP/AR, vendor contracts, renewals, and employee expenses.

• Reconcile accounts (PS, 3rd party, sales, attrition).

• Manage concessions, credit memos, and write-offs.

• Oversee vendor renewals, facilities contracts, and SOC2 compliance documentation

3. Financial Reporting and Revenue Analysis

• Prepare and maintain weekly, monthly, and quarterly reports

• Support strategic pricing and revenue analysis discussions by ensuring leadership has accurate data for decision-making

• Support forecasting reviews by compiling and analyzing data to inform financial planning

4. Office Administration & Internal Support

• Manage incoming calls, emails, and mail

• Oversee office and IT supplies, copier contracts, and postage accounts

• Support company events, outings, and internal communications

• Manage web access portal & software downloads

Qualifications:

• 1-2 year experience in business administration or accounting/finance

• Familiarity with enterprise business systems

• Strong Microsoft Office skills (especially Excel)

• Effective analytical skills to sort, check and verify accounting figures

• Strong organizational, time management, analytical, and communication skills

• Extreme attention to detail

• Expert problem solver

• Good communication skills

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More About Jonas Software:

Jonas Software is a leading provider of enterprise management software solutions, serving a wide range of vertical markets including hospitality, healthcare, construction, education, personal care, fitness, leisure, moving and legal services, to name a few. Within these markets, Jonas is comprised of over 65 distinct brands, each a respected leader in its domain.

Jonas’ vision is to be the branded global leader across these verticals and to be recognized by customers and industry stakeholders as the trusted provider of “Software for Life.” We are committed to technology, product innovation, quality, and exceptional customer service.

Jonas Software supports over 60,000 customers in more than 30 countries. We employ over 6,000 skilled professionals, including industry experts and technology specialists. Across our broader network, we support a global workforce of more than 30,000 employees.

Headquartered in Canada, Jonas Software has a global footprint with offices around the world. We’re a 100% owned subsidiary of Constellation Software Inc., based in Toronto, publicly listed on the TSX (CSU.TO), and a member of the S&P/TSX 60 Index.