Job Description:

Accounting and Office Assistant

Volante - Jonas Software (https://www.volantesystems.com/)

Role Overview

The Accounting and Office Assistant of Volante Systems is responsible for assisting managing day-to-day office administration while supporting human resource functions. This role combines strong organizational, communication, and people skills to ensure smooth office operations, compliance with HR best practices, and support for employee engagement and growth. The Office/HR Administrator will work closely with the executive team to align Finance and Accounting initiatives with the company’s overall business objectives.

Key Responsibilities

Accounting

• Enter Vendor bills, ensure Packing Slips and Purchase Orders are matching

• Review expense reports and ensure GL code and job costing are matching

• Receive, process and reconcile Vendor Statements

• Collaborate with Project Managers, Purchasers, Contractors and others to ensure timely item receipts and match processing

• Weekly Inventory reconciliation with Hardware team

• GL reconciliation for AP and Inventory

• Ad-hoc analysis

Office Administration

• Oversee general office operations, including supplies, vendors, and facilities management

• Serve as the main point of contact for office inquiries, contractors, and service providers

• Coordinate company meetings, events, and travel arrangements

• Manage incoming and outgoing correspondence (mail, courier, etc.)

• Implement and maintain office policies and procedures to drive efficiency

Qualifications

• Post-secondary education in Accounting or a related field

• 2–3 years of accounting and office administration experience, preferably in a small to mid-sized Canadian company

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

• Excellent organizational, multitasking, and problem-solving skills

• Strong interpersonal and communication abilities, with a customer-service mindset

• High degree of discretion and confidentiality

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More About Jonas Software:

Jonas Software is the leading provider of enterprise management software solutions to the Country and Golf Clubs, Foodservice, Construction, Fitness & Sports, Attractions, Salon & Spa, Education, Radiology/Laboratory Information Systems, and Product Licensing industries. Within these vertical markets, Jonas is made up of over 65 distinct brands, which are respected and leaders within their own domain.

Jonas’ vision is to be the branded global leader across the aforementioned vertical markets and to be recognized by customers and respective industry stakeholders as the trusted provider of ‘Software for Life’ and as an ambassador for technology, product innovation, quality, and customer service.

Jonas Software is the valued technology partner of over 60,000 customers worldwide in more than 30 countries. Jonas employs over 2,000 skilled individuals consisting of a cross-section of industry experts and technology professionals. Jonas is headquartered in Canada and also operates offices throughout North America, the United Kingdom, Europe, Australia New Zealand and Africa. Jonas is a 100% owned subsidiary of Constellation Software Inc., headquartered in Toronto and traded on the S&P/TSX 60.