Accounts Payable Specialist

The Opportunity

The Accounts Payable Specialist plays a key role in implementing and maintaining the company’s end-to-end purchasing and expenditure processes. This includes full-cycle accounts payable – from invoice processing and payment execution to vendor management and reporting. The ideal candidate should have a strong foundation in accounting and a clear understanding of how AP transactions impact the general ledger. This is a hybrid position in Mississauga, Canada – office/remote work.

What You’ll Do

The Accounts Payable Specialist will be responsible for all accounts payable activities, including:

• Provide a high level of customer service when dealing with suppliers, internal personnel and management
• Match, code, and process inventory and non-inventory invoices in accordance with company policy and approval workflows
• Correspond with vendors and respond to inquiries
• Process weekly supplier payments (EFT & wire) for approval, apply payment selection and send supplier payment remittances
• Setting up PAP (pre-authorized payments) and clearing them with invoices
• Reconcile and analyze vendor accounts and purchase orders to resolve discrepancies
• Review, reconcile and process corporate credit card expenses on a monthly basis
• Review and process all employee expense requisitions on a weekly basis
• Manage intercompany transactions and process multi-currency payments for both suppliers and employee expenses
• Regularly monitor the AP subledger to identify and track prepaid expenses and provide timely feedback and reporting on the status of prepaid amounts
• Assist in monthly close process, including accruals, reconciliations, and variance analysis for AP-related General Ledger Accounts
• Work closely with the Accounting team to ensure proper classification of costs, period end adjustments.
• Review and approve purchase order requests to ensure compliance with policies and budgetary guidelines. Coordinate with requestors to verify order details
• Manage and organize incoming mail, ensure invoices, and other financial documents are distributed to the appropriate teams. Additionally, process and deposit customer checks
• Assist with the annual audit – providing the requested supporting documentation & responding to queries
• Identify continuing improvements to the payable process
• Other administrative, accounting and reporting duties as assigned

What You’ll Need

• Post-secondary certificate or diploma in Accounting/Business Administration. A combination of education and experience will be considered
• Strong understanding of AP procedures, journal entries, and their impact on the general ledger, with working knowledge of IFRS accounting standards
• Several years’ experience in an accounts payable role in a highly controlled environment, preferably manufacturing industry
• Experience with NetSuite
• Advanced knowledge of Microsoft Excel

About You

• Strong attention to detail
• Ability to prioritize tasks and meet strict deadlines
• Excellent written and verbal communication skills
• Strong organizational, analytical and numeracy skills
• Enthusiasm and initiative to identify process improvements and take on additional tasks
• Demonstrates a calm and positive attitude under pressure
• Demonstrates a flexible, positive and “can do” attitude
• Team player who will step in to help wherever needed

The employee may perform other related duties as necessary to meet the ongoing needs of the organization.