Position: Office Coordinator

Job Description

We are seeking a highly organized and detail-oriented Office Coordinator to join our team. This role is responsible for managing daily administrative and office support tasks to ensure the smooth operation of our workplace. This is a full-time position based at our head office in Mississauga.

The ideal candidate will be proactive, dependable, with excellent communication and time management skills and capable of handling multiple priorities in a fast-paced environment. The candidate will be instrumental in creating a positive and professional first impression for visitors and when handling incoming phone calls.

What You’ll Do

• Answer and direct incoming phone calls, e-mails and other correspondence efficiently; and relay accurate messages
• Greet and assist visitors, customers, and employees in a professional and welcoming manner
• Maintain office security by following safety and visitor procedures
• Manage office supply inventory and reorder items as needed
• Oversee kitchen supplies and restock as necessary
• Handle and distribute the incoming mail on a daily basis
• Support facility operations and assist with janitorial and maintenance coordination
• Perform light delivery and errand tasks as required
• Provide administrative support to senior staff including data entry, filing and documentation preparation.
• Coordinate meetings for senior staff members and company events, including scheduling and catering arrangements
• Monitor and maintain office equipment, arranging service or repairs when needed
• Support the Health and Safety committee and supporting safety policies and procedures

What you’ll need:

• High school diploma
• 1-3 years of experience in administrative or office coordination role
• Strong organizational, multitasking and time management abilities
• Ability to adjust and is flexible to meet changing work needs and demands
• Excellent telephone etiquette and communication skills
• Excellent written and oral communication skills
• Proven analytical and problem-solving measures
• Office experiences working in a confidential capacity
• Strong computer skills, including MS Office Suite (Word, Excel, Outlook, PowerPoint)

• Ability to prioritize and manage multiple tasks under pressure
• Positive, enthusiastic, and professional demeanor
• Self-motivated and able to work independently with minimal supervision
• High level of integrity and strong work ethic

This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.