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Corporate Clerk



Posted on Wednesday, March 27, 2024
StackAdapt is a self-serve advertising platform that specializes in multi-channel solutions including native, display, video, connected TV, audio, in-game, and digital out-of-home ads. We empower hundreds of digitally-focused companies to deliver outcomes and exceptional campaign performance everyday. StackAdapt was founded with a vision to be more than an advertising platform, it’s a hub of innovation, imagination and creativity.
We are seeking an organized and proactive Corporate Clerk who thrives in a fast-paced environment and to provide administrative support to our legal and finance teams. Reporting to the General Counsel, you’ll play a pivotal role in ensuring the smooth functioning of our corporate governance processes and maintaining compliance with tax, legal and regulatory requirements.
StackAdapt is a Remote First company, and you will work as part of a highly collaborative remote global Legal team. We are open to candidates located in Canada for this position; occasional travel may be required.

What you'll be doing:

  • Lead the legal team’s preparation, review, and organization of legal organizational documents, including corporate registrations and corporate filings as needed, globally
  • Support on annual proceedings, resolutions, and tracking the company and its subsidiaries filing requirements
  • Coordinate the execution and distribution of legal documents, tracking signatures and maintaining records
  • Conduct research on various topics as assigned, summarizing findings and providing recommendations to the Legal team
  • Support the preparation and filing of future required company documents
  • Perform general and annual corporate maintenance
  • Assist in the maintenance of documentation and corporate records generally
  • Provide support for intellectual property portfolio management
  • Maintain accurate and up-to-date legal files and databases, ensuring easy access and retrieval of documents
  • Liaise with external counsel as required
  • Provide administrative support to the Tax team in various capacities, including managing state and local tax notices, data entry, document preparation, and filing
  • Assist with the preparation and submission of certain tax forms and reports
  • Collaborate with the Tax team to gather information and documentation for audits and other tax-related inquiries
  • Oversee the organization and distribution of general incoming mail via StackAdapt’s virtual mailbox, as well as the timely processing of outgoing mail
  • Champion and recommend process improvements to support in StackAdapt’s growth

What you'll bring to the table:

  • 3 years+ of relevant experience
  • Postsecondary degree in Business Administration, Finance, Law, or related field
  • Completion of a Legal Assistant or Law Clerk Diploma an asset
  • Previous experience in a corporate environment, preferably in a legal or compliance role
  • Knowledge of SEC filings and regulatory requirements is a plus
  • Familiarity with tax notices, as well as compliance procedures and principles
  • A positive, collaborative spirit, and a learning mindset
  • Exceptional organizational skills and attention to detail and ability to handle multiple projects simultaneously
  • Able to “own” and manage projects from beginning to end, with an internally driven sense of follow through
  • Strong written and verbal communication abilities
  • Ability to work independently and collaboratively in a fast-paced environment
  • Discretion and ability to handle confidential information with sensitivity

StackAdapters Enjoy:

  • Highly competitive salary + commission structure
  • RRSP matching
  • 3 weeks vacation + 3 personal care days + 1 Culture & Belief day + birthdays off
  • Access to a comprehensive mental health care platform
  • Health benefits from day one of employment
  • Work from home reimbursements
  • Optional global WeWork membership for those who want a change from their home office
  • Robust training and onboarding program
  • Coverage and support of personal development initiatives (conferences, courses, etc)
  • Access to StackAdapt programmatic courses and certifications to support continuous learning
  • An awesome parental leave policy
  • A friendly, welcoming, and supportive culture
  • Our social and team events!
StackAdapt is a diverse and inclusive team of collaborative, hardworking individuals trying to make a dent in the universe. No matter who you are, where you are from, who you love, follow in faith, disability (or superpower) status, ethnicity, or the gender you identify with (if you’re comfortable, let us know your pronouns), you are welcome at StackAdapt. If you have any requests or requirements to support you throughout any part of the interview process, please let our Talent team know.
About StackAdapt
We've been recognized for our diverse and supportive workplace, high performing campaigns, award-winning customer service, and innovation. We've been awarded:
2024 Best Workplaces for Women and in Canada by Great Place to Work®