Office & People Operations Coordinator
Description
Position: Office & People Operations Coordinator
Job Type: On-site / Full time
Location: Vancouver, BC
About Spark
Spark is a collection of people, ideas and experience focused on a singular goal — to move the new development industry forward. With Spark’s mission to transform the real estate development industry, we’re empowering developers and sales agencies to modernize outdated technology, reduce resources within the most critical stages of the new home sales process, and provide outcomes positively affecting new residential home communities around the world. Whilst growing our team, we are also expanding our business with the acquisition of Juniper in 2024, extending beyond sales and marketing into warranty and homeowner care.
The opportunity
As an Office and People Operations Coordinator, you are responsible for providing support in office operations, employee experience, people/talent initiatives, and cross-functional support. You support the leadership team in executing talent practices and fostering a culture that generates high-performance teams.
What you’ll be doing
Office Coordination
- Manage office supplies, equipment and snack/drink inventory, order supplies as needed, and ensure adequate levels are maintained.
- Coordinate office maintenance, repairs, and updates, including liaising with building management, cleaning staff, and service vendors.
- Maintain the cleanliness, organization, and functionality of the office, including the kitchen, common areas, and meeting rooms.
- Assist in planning and coordinating travel arrangements, company events and third-party events being held in our space.
- Support cross-functional teams with ad hoc requests and special projects as needed.
- Track, report, and recommend improvements for policies and processes, ensuring they are in compliance and up to date.
- Reconcile company credit cards and prepare cheque deposits on a timely basis.
People Operations
- Assist in the delivery and management of employee communications helping to align people with the culture and the business strategy.
- Facilitate the performance management process, providing support to both employees and management.
- Develop and execute employee engagement initiatives, events and activities to promote a positive work culture.
- Lead the onboarding and offboarding process for new and departing employees.
- Coordinate and support hiring managers with full-cycle recruitment and selection processes.
- Ensure legal compliance by monitoring and implementing applicable human resource legislative requirements; conducting investigations; maintaining records.
What you’ll need
- Diploma, Bachelor’s degree or equivalent
- Certification in HR (e.g., SHRM-CP, PHR) is an asset
- Strong verbal and written communication
- Ability to work effectively within a dynamic, team-focused environment that operates at a rapid pace
- Proficiency with the Google Office suite and an aptitude for leveraging technology to gain efficiencies and improve processes
- Working knowledge of employment laws and regulations
Who you are
- You are a true ‘people person’ with a passion for building relationships and creating a positive employee experience for both hybrid and remote employees.
- You have impeccable attention to detail and organizational skills, with the ability to prioritize task effectively.
- You have proactive problem-solving skills and the ability to work autonomously.
What’s in it for you
Salary Range
We believe in rewarding great work. For this role, the salary ranges between CA$50,000 and CA$60,000 per year.
The final compensation offer will reflect our consideration of candidate-specific factors such as qualifications, experience, skillset and location.
Perks and Benefits
- Time to Recharge: Enjoy a generous paid vacation and sick leave policy to rest and unwind.
- Health & Wellness: Flexible spending accounts covering dental and vision care, gym memberships, sports equipment, transit, wellness treatments, and more.
- Parental Leave: Top-up policy to help you focus on your family.
- Community Impact: One paid volunteer day per year to give back to causes you care about.
- Professional Growth: Access an annual Learning & Development reimbursement to fuel your career growth and skill development.
- Equity Options: Be an owner in the company and share in our success as we grow.
Culture and Collaboration
- Inclusivity: Be part of a passionate and diverse team that values creativity, innovation, and mutual respect.
- HQ: Our employees enjoy our spacious, dog-friendly Yaletown office - complete with good coffee, well-stocked snacks and Friday happy hour!
- Revolution: Contribute to Spark’s renowned brand; a leader in the proptech and real estate development industry.
Our Core Values
We start with the customer.
We promote collaboration.
We champion growth.
We practice good design.
We get shit done.
Diversity & Belonging
Spark is committed to building and fostering an inclusive, people-first culture where perspectives are welcomed, uniquenesses are valued and curiosity is celebrated. The diversity of our people is central to our collective success; all recruiting and hiring decisions are based on the experience and skills relevant to the position.
Applicants will be considered without regard to race, colour, ancestry, place of origin, religion, marital status, family status, physical or mental disability, sex, sexual orientation, gender identity or expression, age, political belief or criminal conviction unrelated to employment.
Accommodations will be provided upon request by candidates taking part in all aspects of the selection process.
