IT Administrator - Assets (Job Req #2025-193)

Why Work at Ross Video? We have a great group of people working together to create and deliver cutting edge products that look amazing and are easy to use. We go all out so that our customers can have the best possible experience and achieve quality results. With a product focus, continual learning, results driven processes, and creative thinking, we constantly strive to improve our solutions and to deliver results. If you've ever watched live television, news, sports, or entertainment, you've seen our products in use. All of the major Hollywood award shows, most professional sports teams, and many of the largest broadcasters in the world use Ross Video technology. Get behind the scenes and learn about what it takes to make live events possible. If that resonates, and you’re someone with integrity, commitment, and a strong drive to deliver great products, we’d love to hear from you.

As part of the Corporate Information Technology team in Iroquois or Ottawa, the IT Administrator - Assets will play a global role in supporting our employee base, with a primary focus on managing enterprise-wide IT software licenses. This position will be the key driver of the software licensing compliance program, ensuring adherence to policies and best practices. As a core team member, you will directly contribute to Ross Video’s success.

Who you report to: Manager, Information Technology - HelpDesk

What we offer

Ross offers competitive salaries and comprehensive health plans, as well as several perks to help you perform at your best.

Some of these perks include flexible hours, generous paid time off, fitness/wellness allowance, employee share ownership program, development support and a ton of fun social activities and events!

Best of all, you will be part of the Ross Video family, and we’ve got an energizing environment here.

What the job is all about:

• Ensure enterprise-wide compliance with all software license agreements by monitoring usage, enforcing policies, and maintaining adherence to guidelines.
• Conduct internal software audits to identify discrepancies between deployed and licensed software; rectify variances and ensure alignment with purchased licensing models.
• Manage vendor compliance audits and coordinate responses as required.
• Oversee the procurement and renewal of software licenses, ensuring appropriate quantities and licensing models are purchased.
• Track, renew, and maintain records of all software maintenance and support contracts.
• Ensure retention and accessibility of all proof-of-license documentation.
• Participate in negotiating new software vendor agreements and modifying existing agreements.
• Analyze and recommend cost-saving strategies for software licensing.
• Provide real-time reporting on license status for employees or groups as needed.
• Research, evaluate, and implement best practices, policies, tools, and technologies for software license management.
• Prepare annual reports on software subscriptions, maintenance, and renewals for budgeting purposes.
• Perform other related duties as required.

Who you are:

• Degree or diploma in Information Technology, Computer Science, Business Administration, or a related field (or equivalent work experience).
• 1-3 years relevant work experience
• IT Asset Management (ITAM) or Software Asset Management (SAM) certifications are a plus (e.g., CSAM - Certified Software Asset Manager, ITIL, IAITAM).
• Strong understanding of software licensing models, including subscription-based, perpetual and volume licensing agreements.
• Knowledge of software asset management (SAM) best practices and regulatory compliance frameworks.
• Experience with IT Asset Management (ITAM) tools such as Quest Kace, ServiceNow, or equivalent for tracking software assets.
• Familiarity with vendor licensing agreements from major software providers (e.g., Microsoft, Adobe, Oracle, Autodesk)
• Understanding procurement processes, contract negotiation, and cost optimization strategies for software licenses.
• Ability to interpret and apply software compliance policies and legal requirements.
• Experience working with Enterprise IT environments, including Windows, macOS, and Linux.
• Proficiency in Microsoft Excel, Power BI, or other reporting tools for data analysis and reporting.
• Strong analytical and problem-solving skills for software license compliance and optimization.
• Effective communication and stakeholder management skills for engaging with IT teams, vendors, and procurement.
• Ability to work independently and collaboratively in a fast-paced environment.
• Training in risk management and auditing principles is beneficial.

Equity, Diversity & Inclusion
At Ross, we embrace diversity, and we want you to bring your authentic self to work. We are committed to building a team that includes a variety of backgrounds, perspectives, and skills. Inclusivity drives innovation and creativity, and that’s something we’re passionate about at Ross! We believe everyone should be able to enjoy a rewarding career at Ross, regardless of race, colour, religion, sexual orientation, gender, gender identity or expression, marital status, age, veteran status, physical or mental disability. If a disability means that you need any additional support during the recruitment process, please contact Talent Acquisition and we will make all reasonable efforts to accommodate your request.