Position: Executive AssistantType of Work: On-site, Full-time, PermanentLocation: London, ONPulse Infoframe is a global health technology company focused on cancer and rare/orphan diseases. We believe that medical advances are made when data is shared across boundaries, and we are leaders in Real World Data / Evidence. Our customers include leading global pharmaceutical and biotechnology companies, academic medical centers, and patient advocacy organizations. The Pulse culture is fueled by a dedicated team of research scientists, data engineers, and product managers committed to making a difference.Position Summary: Pulse is seeking an experienced Executive Assistant (EA). The ideal candidate for this role is passionate, highly organized, has exceptional interpersonal skills, can work in a fast-paced environment, and is flexible in their approach.Key Responsibilities:Calendar Management:- Maintain the CEO’s calendar by scheduling appointments, meetings, and events, considering priorities and deadlines.- Coordinate travel arrangements and accommodations, ensuring seamless itineraries. International and domestic travel.Communication Liaison:- Act as the primary point of contact for internal and external stakeholders seeking access to the CEO’s time and attention.- Handle incoming emails, calls, and correspondence, responding or redirecting as appropriate.Meeting Coordination:- Prepare agendas, presentations, and necessary materials for meetings, both internal and external.- Record minutes, action items, and follow-up tasks during meetings, ensuring timely execution.Confidentiality and Discretion:- Handle sensitive and confidential information with utmost professionalism and discretion.Document Management:- Organize and maintain electronic and physical files, ensuring easy retrieval and archival of documents.Project Support:- Assist the CEO in managing special projects by conducting research, preparing reports, and coordinating team efforts.Relationship Building:- Cultivate positive relationships with internal teams, external partners, and clients on behalf of the CEO.Travel and Event Coordination:- Coordinate logistics for business trips, conferences, and events, managing arrangements and logistics.Expense Management:- Monitor and reconcile expenses, ensuring accuracy and adherence to budget guidelines.Task Prioritization:- Evaluate and prioritize incoming requests and tasks, managing time effectively to ensure critical deadlines are met.- Identify opportunities for process improvements and implement best practices to enhance efficiency.Qualifications:- College or bachelor’s degree in business administration, Communications, or a related field is considered an asset.- 3 years of experience as an Executive Assistant, preferably supporting C-level executives.- Excellent verbal and written communication skills, with a keen eye for detail.- Proficiency in all Microsoft systems.- Specialized computer skills including the ability to use various applications such as database, spreadsheets, report writing, project management, graphics presentation creating/editing, and scheduling software.- Exceptional organizational skills and the ability to multitask in a fast-paced environment.- Strong interpersonal skills and the ability to interact professionally with individuals at all levels.- Demonstrated ability to maintain confidentiality and exercise discretion.- Positive attitude, proactive approach, and willingness to take initiative.What We Offer:- Engaging and supportive team dynamic.- Comprehensive onboarding, interactive training with well-defined work processes and workflows.- Benefits package – health, dental and vision.- Free on-site parking.- Beautiful office & location.- On-site kitchen.Pulse Infoframe values diversity. We’re proud to be an equal opportunity employer and welcomes applicants from diverse backgrounds. If a job applicant requires an accommodation during the application or selection process, we will work with the applicant to meet the accommodation needs.