At Phoenix, we're on a mission to build one of the best office cultures in Canada, and we need a dynamic, passionate individual to help us achieve that vision. As our Office Coordinator, you will play a key role in fostering a collaborative, engaging, and impactful work environment. You'll be responsible for managing our new office space, organizing team events, townhalls, external networking events, and offsites, while also ensuring smooth day-to-day operations. Your efforts will be vital in supporting both our team’s productivity and overall experience at Phoenix.

Responsibilities:

• Manage day-to-day office operations to ensure everything runs smoothly and efficiently.

• Ensure supplies are stocked and office equipment is functioning properly.

• Liaise with building management to address and resolve any facility-related issues.

• Lead the planning and execution of company events, including socials, offsites, townhalls, and gatherings.

• Handle logistics, vendor management, budgeting, materials preparation, and equipment setup for events.

• Coordinate catering, audiovisual needs, and other requirements for seamless event execution.

• Support the onboarding process for new hires and ensure a smooth employee experience.

• Provide general administrative support, such as managing phone calls, emails, and office correspondence.

• Assist in managing office-related expenses, tracking budgets, and processing invoices.

Qualifications:

• Proven experience as an Office Coordinator, Office Manager, or in a similar administrative role.

• Experience in event planning or coordination.

• Strong organizational, multitasking, and attention to detail skills.

• Excellent written and verbal communication abilities.

• Strong problem-solving skills and adaptability.

• Ability to work independently while also being an effective team player.

• You can lift up to 20lbs.

Why work at Phoenix?

• Impact & autonomy. You’ll work directly with our founders who understand the ups-and-downs of the business and you'll have a real opportunity to shape the future at Phoenix

• Rewarding Mission. We're delivering the best healthcare experience to Canadians across the country

• Collaborative Culture. We are a small elite team in Downtown Toronto. We love the tight feedback loop of working together in the office. If you've missed that in-person office experience, and love sharing strongly held opinions of the best lunch spot nearby, this is the role for you

Phoenix is an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Phoenix will provide accommodations to applicants with disabilities throughout the recruitment, selection and/or assessment process. If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources staff of the nature of any accommodation(s) that you may require.

Thank you for your interest in joining the Phoenix team! While we are lucky to attract a high level of interest in each of our roles, only candidates selected for an interview will be contacted.