Perimeter Medical Imaging AI is a medical technology company driven to transform cancer surgery with its ultra-high resolution imaging technology to achieve our mission of advancing the standard of care, improving patient outcomes, and reducing healthcare costs. Our ultra-high-resolution, real-time, advanced imaging tools address areas of high unmet medical need.

With headquarters in Toronto, Canada and U.S. headquarters in Dallas, Texas, Perimeter Medical Imaging (TSXV:PINK)(FSE:4PC) has launched the next generation of imaging technology that allows surgeons to visualize microscopic tissue structures with unparalleled clarity in the operating room.

Accounts Payable/Receivable & Payroll Specialist

We are seeking a thorough and experienced Accounts Payable/Receivable & Payroll Specialist to join our team. The ideal candidate will be responsible for accurately processing payroll, processing accounts receivable, and processing accounts payable. This role reports directly to the Corporate Controller. requires an individual with strong communication and analytical skills with a deep understanding of HR & Finance best practices in a cross border organization.

Responsibilities:

Accounts Payable

Execute accounting tasks with precision, including handling of accounts payable and conducting reconciliations, and managing journal entries.
Maintain vendor records, including contracts and up to date contact and payment information.
Manage invoice processing from vendor relationships through the approval and payment process.; Set up and maintain processes inline with internal control guidelines.
Set up bank transactions and vendor payments.
Prepare reports: Create bank reconciliations, aging reports, statements of accounts, and monthly reports
Maintain the accuracy and integrity of financial records and assist in the seamless execution of month-end closing procedures.
Prepare documentation for auditing processes, demonstrating attention to detail and compliance with federal, state, and provincial regulations.
Assist Finance and Accounting team as needed.

Accounts Receivable

Prepare, generate, and send customer invoices in a timely and accurate manner.
Monitor customer accounts for overdue payments and follow up on outstanding invoices.
Post customer payments (via checks, ACH, credit card, etc.) to the appropriate accounts.
Reconcile the accounts receivable ledger to ensure all payments are accounted for and properly posted.
Communicate with customers to resolve billing discrepancies or disputes.
Prepare and maintain aging reports and escalate delinquent accounts as needed.
Assist with month-end closing by providing AR reports and account balances.
Ensure compliance with company policies and applicable regulations in all AR processes.

Payroll Processing

Process payroll according to established timelines for Canadian and US employees, coordinating between TriNet, ADP, and BambooHR.
Ensure compliance with federal, state, and provincial regulations governing payroll.
Provide support during internal and external audits.

Human Resources

Maintaining employee data in the HRIS system (BambooHR), assisting with employee change requests.
Assist Director of HR with employee documentation, letters, communications, and compliance training.
Generating reports to aid strategic decision-making.

General Office Administration

Provide general office management support for the Dallas Office.
Manage office supplies, mail, and vendor relations, and liaising with building management as required.
Proactively identify opportunities for enhancing processes and optimizing office management practices, showcasing a continuous improvement mindset.

Qualifications:

Bachelor's degree in accounting, finance, business administration, or related field.
Minimum of five (5) years of experience in accounts payable and payroll administration.
Prior experience in a publicly traded company.
Experience working in a cross-border organization with Canadian and American employees.
Experience using NetSuite, ADP and TriNet; familiarity with Avalara is an asset.
Proficient user of Google suite as well as Microsoft applications
Proven experience in payroll processing, including taxes, deductions, and compliance requirements in both Canada and the US.
Team player who is curious, willing to learn and support the team and be flexible with shifting work priorities.
Excellent attention to detail and accuracy, with the ability to handle sensitive information confidentially.
Excellent verbal and written communication and interpersonal skills, with the ability to work effectively in a team environment.
Ability to multitask and prioritize tasks effectively in a fast-paced, entrepreneurial environment.
Ability to deliver excellent employee experience via email, telephone, and in person.

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