People and Operations Administrator
P&P Optica
People & HR, Operations
Waterloo, ON, Canada
Posted on Oct 10, 2024
About P&P Optica (PPO)
PPO is using brand-new technology to transform an industry that affects everyone on the planet: the food industry. We apply a complex and highly sophisticated mix of hardware, software and huge datasets to improve both the safety and quality of the food we eat.
We’re a truly diverse team in every sense of the word, and our team is incredibly smart. Our culture is respectful and caring, and work-life balance is a real thing! PPO is a well-funded, scaling company with huge opportunities for career growth in every part of the organization.
If you’re looking for an opportunity to tackle challenging problems that affect everyone on the planet, PPO is the place for you.
Location
This role is located at our 680A Davenport Road, Waterloo location.
You at PPO
You want to work for a fast-paced, growing company that focuses on providing innovative solutions to help its customers. You want to be part of a team of motivated people like yourself who are eager to solve challenging problems and learn new skills. You have a positive attitude, care about doing things right, and are motivated by making a positive impact.
We are seeking a highly organized and detail-oriented People and Operations Administrator to join our dynamic team. This role will be key in ensuring the smooth and efficient running of our office operations by providing support across various functions, including Human Resources, Executive Assistant tasks, day-to-day office operations, team event planning, and preparing for customer visits. The role will also respond to inquiries from team members regarding travel arrangements and other administrative matters.
This is an exciting opportunity for someone who enjoys wearing multiple hats and thrives in a fast-paced environment. The ideal candidate will have experience in HR-related administration, and other administrative functions and a passion for creating an efficient and effective work environment.
Primary Responsibilities
Operations Administration
- Ensure the office operates smoothly by managing office supplies, equipment, and vendor relationships.
- Coordinate office maintenance and repairs as needed.
- Assist with health and safety compliance and ensure the office environment is conducive to productivity.
- Manage incoming and outgoing communications, including mail, email, and phone calls.
- Serve as the primary contact for inquiries from team members related to administrative matters, such as travel, office supplies, and general office needs.
- Coordinate and execute team events (e.g., team-building activities, company-wide meetings, celebrations, etc.).
Human Resources Administration
- Assist with recruitment processes, including posting job vacancies, screening resumes, and scheduling interviews.
- Support the onboarding and offboarding process, ensuring smooth transitions for new and departing employees.
- Maintain accurate and up-to-date employee records, including HR databases and employee files.
- Assist with benefits administration, including enrollment, claims, and updates.
- Help organize employee engagement activities and other employee programs
- Serve as the point of contact for day-to-day employee inquiries.
- Manage co-op funding applications
Executive Assistant Support
- Provide administrative support to the executive team, including calendar management, travel arrangements, and meeting coordination.
- Prepare reports, presentations, and correspondence as required by executives.
- Assist in organizing and coordinating company events and meetings.
- Respond to travel inquiries and coordinate employee travel plans, including booking flights, accommodations, and transportation.
- Prepare for customer visits by organizing meeting spaces, catering, and any required materials or presentations.
- Manage office-related purchasing and credit card reconciliation
- Liaise with the landlord, travel agency and maintenance vendors
- Manage legal documents and files
Other Duties as Assigned
- Perform additional administrative duties as required to support various departments and the overall efficiency of the organization.
Skills and Experience
- Proven experience in an administrative role with exposure to HR and/or operations.
- Strong organizational and multitasking skills, with a high level of attention to detail.
- Excellent communication skills, both written and verbal.
- Experience with HRIS is an asset
- Ability to work independently and as part of a team.
- Strong problem-solving skills and the ability to take initiative.
If you think this job is a good fit for you but your skills and experience don’t appear to match up to what we’ve listed, please apply! You can tell us in your cover letter why you think you’ll be a great candidate.
Life at PPO
You’ll REALLY love working at PPO. Here’s why:
Open Culture: our culture is based on openness and trust, and that’s reflected in everything we do. We’re a very diverse team and we celebrate what we share as well as our differences.
Supportive Environment: We love celebrating birthdays, work anniversaries and other special events. We also challenge each other to meet both our personal and professional goals.
Work-life Balance - Really! We believe in working hard. We also believe that work is just one part of life. We make sure you have time for activities and responsibilities outside of PPO. You also receive flex days in addition to your allocated vacation.
Health Benefits: PPO offers very competitive benefits, including health, dental, vision and more for you and your dependents.
Hybrid Work Model: Depending on your role, you might work from home, our office or both.
Community Oriented: You’ll have an opportunity to participate in our annual team charity fundraiser. We are also proud to be part of Waterloo’s thriving Tech Hub.
Ongoing Learning: Learning is built into our culture at PPO. You’re encouraged to expand your knowledge and education through new experiences, courses, and other learning opportunities.
P&P Optica is committed to supporting a culture of diversity across our organization. Our hiring practices align with human rights laws, guaranteeing every person equal treatment in regard to employment and opportunity for employment, regardless of race, colour, creed/religion, sex, sexual orientation, or marital status. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.