Company Description

Neuvote has revolutionized the voting process with its innovative Hybrid Voting Organisation designed to overcome the challenges of online voting. Combining the best features of online and traditional paper-based voting, the platform ensures secure and accessible remote voting. Neuvote’s system enhances election transparency, provides comprehensive auditability, and mitigates risks such as vote tampering and data breaches. Supported by extensive technical research, Neuvote is at the forefront of redefining how people vote.

Position Summary

We are seeking a hands-on Finance Controller to lead the financial function of a fast-growing Canadian elections management company. This role combines strategic financial leadership with day-to-day execution. You will oversee full-cycle accounting, manage all phases of project accounting, ensure compliance with Canadian regulatory standards, and build scalable financial systems with strong internal controls to support growth.

This is a builder role — ideal for someone comfortable rolling up their sleeves while also preparing the company for future capital raises, government contracts, and audit readiness.

Key Responsibilities

1. Full-Cycle Accounting & Financial Operations (Hands-On)

• Oversee and execute full-cycle accounting (GL, AP, AR, payroll oversight, month-end close).
• Prepare monthly, quarterly, and annual financial statements in accordance with:
• ASPE
• Ensure compliance with:
• CRA requirements (HST/GST filings, payroll remittances, corporate tax coordination)
• Manage cash flow, banking relationships, and working capital.
• Lead year-end processes and coordinate external auditors and tax advisors.
• Implement and maintain strong internal controls.
• Oversee and review project RFP and statement of work details.

2. Full Lifecycle Project Accounting (Core Requirement)

Given the project-based nature of election engagements, this role will:

• Oversee project setup (budgets, cost codes, billing terms).
• Support pricing and bid analysis for government contracts.
• Monitor project budgets vs. actuals.
• Track deferred revenue, accrued revenue, and contract assets/liabilities.

3. Budgeting, Forecasting & Financial Planning

• Develop annual operating budgets and rolling forecasts.
• Prepare board-ready financial reporting packages.
• Build financial models to assess:
• Geographic expansion
• Staffing needs
• Infrastructure investments
• Technology development
• Conduct scenario planning (e.g., election cycle variability).
• Manage runway and capital planning.

4. Regulatory & Governance Compliance (Canada-Focused)

• Ensure compliance with:
• Elections Canada regulations (where applicable)
• Provincial electoral bodies (as required by contracts)
• Maintain proper documentation for government audits.
• Ensure proper handling of public funds where applicable.
• Support procurement compliance and contract reporting obligations.

5. Capital Raise & Growth Readiness

• Ensure compliance with public-sector contract terms.
• Provide project margin reporting and forecasting.
• Partner closely with operations to ensure financial discipline.

As the company scales, this role will:

• Build investor-ready financial models.
• Prepare data rooms and due diligence materials.
• Support equity or debt financing processes.
• Establish reporting frameworks for investors and lenders.
• Advise on capital structure and long-term funding strategy.

6. Systems & Infrastructure Development

• Select, implement, or optimize accounting/ERP systems.
• Build scalable reporting dashboards.
• Document financial policies and procedures.
• Establish approval workflows and controls suitable for government-facing operations.

Qualifications

Education

• CPA (Canada) designation strongly preferred
• Bachelor’s degree in Accounting, Finance, or related field
• Experience
• 10+ years progressive finance experience in Senior Management roles.

Technical Competencies

• Strong knowledge of:
• ASPE
• CRA compliance and tax processes
• Project accounting methodologies
• Experience in:
• Project-based or contract-driven environments
• Government contracting or public-sector clients (asset)
• Early-stage or high-growth companies (strong asset)
• Experience leading audits and interacting with CRA
• Capital raise or investor reporting exposure (preferred)
• Advanced Excel and financial modeling skills

Personal Attributes

• Builder mindset — comfortable creating structure from scratch
• Hands-on and execution-oriented
• High integrity and discretion (critical in elections environment)
• Strong communicator with board-level credibility
• Calm under pressure and deadline-driven
• Risk-aware and compliance-focused
• Experience with cloud-based accounting systems Quickbooks.
• Ability to build dashboards and KPIs