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Office & Culture Coordinator



People & HR
St. John's, NL, Canada
Posted on Friday, June 7, 2024
Hello. Is it YOU we’re looking for?
Cozy greetings from the Mysa team! We’re a company founded on people-first culture, fueled by our mission to lead the global shift toward electrification. Through the creation of life-simplifying smart HVAC controls for homes and businesses, we’re helping our customers save energy, money, and the planet we share.
We're looking for an Office & Culture Coordinator to join our awesome People & Culture Team in St. John’s, NL! This isn’t just any job; it’s your chance to keep our office running smoothly while creating a fun, vibrant, and engaging workplace. You'll be the go-to person for employee questions and the heart of our Mysa Team's spirit, making sure everyone feels energized and excited to come to work. Plus, as you settle into this role, you'll get to dive into Human Resources tasks, supporting our People & Culture team and expanding your skills along the way. Ready to be a culture champion? Join us!

Role Overview:

  • Office Management
  • Ensure the office is clean, organized, and an attractive space for working.
  • Manage relationships with various office vendors and service providers (ie. Executive Coffee, office cleaning company, etc).
  • Manage inventory of all office supplies and proactively place orders before supplies diminish.
  • Arrange all building fobs and parking passes for employees.
  • Coordinate with building management/maintenance staff as necessary.
  • Use your creativity to revamp the office working and social spaces to make it more engaging & enjoyable.
  • Oversee all incoming and outgoing mail, including FedEx/Canada Post shipments, ensuring accurate and timely handling.
  • Ensure the People & Culture invoices/credit card reconciliations are properly matched to financial transactions and tracked accordingly.
  • Work with our Corporate Travel Agency to book all business travel requirements.
  • As a member of our People & Culture-driven OH&S team, conduct various OH&S checks and fulfill requirements, including ergonomic assessments, ensuring First Aid kits are stocked, etc.
  • Execute various office-related tasks for employees as they may arise.
  • Assist our CEO with various office/administrative requirements as they may arise.
  • Company Culture
  • Responsible for purchasing and maintaining the employee snack inventory, as well as ordering company-provided Friday lunches.
  • Lead our Social Committee by planning and organizing our regular social events, such as company wide team building events, smaller scale fun social gatherings, and various celebrations.
  • Coordinate, and be the cheerful host of, our company wide weekly meetings where each department gives various updates (managed over Google Meets to include our remote workers).
  • Lead our Mysa Green team by driving fun quarterly eco-friendly & environmental initiatives.
  • Lead our Mysa Gives initiatives by organizing quarterly volunteer and donation opportunities to give back to our community.
  • Lead the process of curating our Mysa Swag catalogue and ordering employee purchases.
  • Take feedback received from annual employee satisfaction & culture surveys and implement various improvements to our office, social initiatives, and overall employee experience.
  • Be a positive influence for the company culture through in-person interactions, and on our company communication tool, Slack.
  • Support and promote diversity and inclusion initiatives.
  • Human Resources
  • Assist with the onboarding process for new employees, including onboarding sessions and office tours.
  • Assist the People & Culture Lead in the recruitment process, including posting job openings, screening resumes, and coordinating interviews.
  • Assist with planning and executing social media (Instagram and Linkedin) posts to promote external employer branding.
  • Assist the People & Culture team with other HR administrative duties and processes as needed.

Your Star Qualities

  • You've got the inside scoop on the admin world, especially if you've rocked it in a start-up or tech environment.
  • You're interested in gaining more HR skills, ready to lend a hand with all things people-related.
  • Your communication skills? Simply legendary - both in writing and in person.
  • You’re tech savvy, always eager to dive into the latest tools.
  • Your attention to detail is on point - you don’t just have a Plan A, you’ve got Plans B and C locked and loaded.
  • Creativity is your middle name, and you thrive on solving puzzles and cracking codes.
  • You've got event planning down to an art, from brainstorming to the big day.
  • Juggling multiple tasks? Piece of cake. You’re a pro at keeping all the balls in the air while making it look easy.
  • You bring energy and enthusiasm to every room you enter, and your personality is inspiring and motivating to those around you.
  • You’re able to build strong connections with employees and third parties with ease.
More About Mysa
Since entering the North American market in 2018, our thoughtfully-designed-in-Canada smart thermostats for electric heating or cooling have been warmly welcomed into customers’ homes and hearts, garnering thousands of 5-star reviews.
Recognized as a leading employer in the booming Canadian tech sector, we were named the 2022 Tech Company of the Year by Tech NL, and one of Atlantic Canada’s Top Employers in 2023.
By creating innovative smart home tech to help our now-global customer base use their home and business energy more efficiently, we’re living our mission to fight climate change and build our electric future.
Why Join Our Team?
Simply put, it’s all about you. We recognize and respect you as an expert in your field, and support you as you grow and thrive in your role. At Mysa, we’re proud to provide perks like:
- Flexible paid vacation
- Flexible environment & hours
- Competitive salary structure
- Annual salary increases
- Employee Stock Option Plan
- Comprehensive Group Health Plan
- Employer-matched RRSPs
- Maternity & Parental Leave Top-Up Program
- Training & Development Allowance Program
- Health & Wellness Allowance Program
- Smart Home Tech Credit …and more!
Mysa is an equal opportunity employer committed to promoting diversity and inclusion across race, gender, sexual orientation, religion, ethnicity, national origin, and all things that make us different and wonderful. Your application to this posting is deemed consent to the collection, use, and necessary disclosure of personal information to facilitate our recruitment process. We respect the confidentiality and privacy of all of our applicants.
Interested in this role, but unsure if your “on-paper” qualifications match? Apply anyway — we’re always looking for team members who break the mold.
Thanks for considering Mysa as your future work home. We’re excited to get to know you.