About Mikata

Mikata is a leader in healthcare technology, dedicated to enhancing patient outcomes and empowering healthcare professionals to deliver the highest standard of care. By integrating with EMRs, Mikata improves patient communication, offering automated reminders, follow-ups, and booking possibilities. Our flagship product, “Mika”, is a best-in-class AI Scribe software that reduces physician burnout by minimizing time spent on charting.

Mikata is an equal opportunity employer and values diversity in the workplace.

Position Overview:

We are looking for a highly organized, proactive, and adaptable person to join our team as an Office Assistant. This will be an in person role. You will work out of our Calgary office.

In this dynamic role, you will wear many hats, stepping in to take administrative, and operational tasks off the plates of our executives and core team. If you thrive in a fast-paced environment, love bringing order to chaos, and take pride in making things run smoothly behind the scenes, this role is for you.

Key Responsibilities:

• Executive Support
• • Calendar & Time Management: Help schedule external meetings and prioritize time-sensitive requests.
  • Travel and Conference Coordination: Book flights, accommodations, and transportation as needed.
  • Meeting Prep & Follow-up: Assist with meeting organization and follow up tasks as requested.
• Office Management
• • Facilities & Environment: Ensure the office is clean, organized, and welcoming. Act as the primary liaison with building management, cleaners, and maintenance vendors.
  • Inventory & Supplies: Monitor and restock office supplies, kitchen snacks, beverages, and equipment.
  • Culture & Events: Plan and execute team-building events, offsites, holiday parties, lunches, and celebrate team milestones (birthdays, work anniversaries).
  • Mail & Deliveries: Handle all incoming and outgoing mail, packages, and couriers.
• Operations & Team Support
• • Onboarding/Off-boarding: Assist with the administrative side of HR, including setting up desks, coordinating IT equipment delivery, and managing access to company software for new hires.
  • Finance: Pay credit cards. Ensure other accounts payable invoices are paid. Deposit cheques. Assist in collections as needed.
  • Vendor & Subscription Management: Assist with managing company software licenses and handling basic account administration.
  • Special Projects: Assist various departments with ad-hoc projects as requested..
  • Process Improvement: Assist the team with implementing changes that help with processes improvements

Qualifications:

• Experience: 2+ years of experience in an administrative, office management, or operations role (startup experience is a huge plus).
• Tech-Savvy: Highly proficient in modern workplace tools like Google Workspace, Slack, Zoom, Hubspot etc.
• Hyper-Organized: You have incredible attention to detail and can juggle multiple spinning plates without dropping any.
• Proactive Problem Solver: You anticipate needs before they arise and present solutions rather than just pointing out problems.
• Exceptional Communicator: Strong written and verbal communication skills with a high degree of professionalism and discretion (you will handle confidential information).
• Adaptable: You are comfortable pivoting quickly when priorities shift

What We Offer:

• Competitive salary.
• Benefits package, including health, dental, and HSA.

How To Apply:

Interested candidates are asked to apply directly on our website through our job board. Additionally they are encouraged to submit their resume and a cover letter detailing their relevant experience and why they are the ideal fit for this role.

Application Deadline:

June 21, 2026