Production Coordinator
LumiQ
Administration, Product
Remote
Posted on Nov 1, 2025
At LumiQ, we’re on a mission to make professional education enjoyable. As a modern, audio-first learning platform, we empower accounting and finance professionals to fulfill their continuing professional development requirements through engaging podcasts. Over the past five years, we’ve cultivated a devoted customer base of over 1,000 corporate and accounting firms across North America.
LumiQ is proud to be a 2025 Deloitte Fast 50 winner. We’re creating awesome proprietary content, nailing our go-to-market strategy, and being the first to shake up the industry. Most recently, we secured a strategic investment from Vertu Capital to fuel our expansion globally and continue executing on our exponential growth plans.
LumiQ is also a certified Great Place to Work! We’re all about transparency, ownership, innovation, and empathy. If you’re ready to make a real impact and help us transform professional education, we’d love to hear from you!
We are looking for a Production Coordinator to support a fast-paced podcast production team and disrupt the professional education industry!
As a Production Coordinator, you’ll play a vital role in supporting the podcast production team by handling the essential logistics and administrative tasks that keep our episodes running smoothly. From scheduling recordings and managing guest bookings to organizing guest bios and securing legal releases, you’ll ensure everything is in place for seamless production. You’ll also coordinate shipping equipment like microphones, oversee the creation of episode artwork, and maintain communication with guests throughout the production process to ensure all details are handled efficiently. This role is all about keeping the team organized and helping to deliver polished, high-quality podcasts.
Please note this is a fully remote role based in the US for a company based out of Toronto, Canada.
What You'll Be Responsible For:
- Supporting day to day operations of the content team’s programming needs such as planning, booking recordings and scheduling guests, and helping to manage publish schedules
- Preparing, packaging, and shipping microphones, tracking inventory and ordering supplies
- Maintaining our project management software to keep episode production on track, and upholding the proper organization and cleanliness of guest folders
- Organizing production workflows by developing and maintaining systems, checklists, and processes to ensure nothing is missed
- Ensuring consistent communication with the guests throughout the entire production process (this includes ensuring legal releases are signed, sending calendar invites, requesting bios and headshots, shipping mics, etc.)
- Supporting the production process by coordinating episode artwork, reviewing drafts, publishing episodes, etc.
If you think your experience is most of the way there we’d still love to meet you!
Who You Are:
- You are organized: While you are creative, you are also detail-oriented and know how to create systems for yourself to ensure nothing slips through the cracks.
- You can multitask: The team will be depending on you for all the pieces that make our engine run. You should excel at juggling multiple schedules, personalities, and being flexible in moving the pieces around to adjust for a fast-paced environment and last-minute requests.
- You have perspective: You can keep track of multiple items in your head at one time, but you don’t miss the forest for the trees. You don’t get overwhelmed by the small details, but can also step back and see the bigger picture.
- You are a communicative team player: This role will be supporting multiple Producers, so strong, proactive communication and collaborative skills are a must. You feel success when your team is successful.
- You can write well: You’ll be communicating frequently with high level executives and their teams, primarily via email, so you must be able to communicate clearly and succinctly in a written format.
- You are curious and love to learn: We don’t want you to be “just” a coordinator. We want you to ask questions, get curious, and show up with ideas and different ways to do things. As a start-up we are doing a lot of these things for the first time, or are figuring out how to scale what works really well. An ideal candidate has an open mind - this isn’t a traditional podcast.
Benefits and Perks:
- Health Benefits are available after 3 months with us, including a yearly health spending account. You'll also have access to an Employee Assistance Program for additional support if needed.
- Hybrid Work Style: The best of both worlds. Enjoy remote work and a downtown Toronto office with snacks, events, and ping pong.
- Monthly team social events: (Super Smash Bro party, hot chocolate bar, Blue Jays game, Hot One's Challenge are just a few examples of what we have done in the past).
- Schedule flexibility: We know our employees have lives outside of work and don’t mind if you need to run to a mid-day doctor's appointment or pick up a kid early from school!
- Nomad policy: Work remotely 4 weeks of the year from anywhere in the world.
- Endless Learning: Our platform isn't just for accountants. Listen to podcasts on soft skills, career development, leadership, and more.
- LumiQ Clubs: Join an existing club or start your own!
