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Executive Assistant



Halifax, NS, Canada
Posted on Monday, May 27, 2024

LifeRaft is seeking an experienced Executive Assistant who will be responsible for the confidential and efficient daily operation of the Office of the Chief Executive Officer (CEO). This person will provide high-level administrative support to the CEO, manage day-to-day activities, and act as a liaison between the CEO and internal/external stakeholders, based on a thorough understanding of the CEO’s priorities. This role will rely heavily on exceptional organizational and communication skills, which will be essential in managing a wide range of responsibilities and contributing to the overall efficiency of the organization.

What You do as a LifeRaft Executive Assistant:

  • Administrative Support:
    • Manage and prioritize the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
    • Handle correspondence, including emails, phone calls, and mail, ensuring timely and appropriate responses.
    • Prepare and edit reports, presentations, and other documents as needed.
  • Meeting Coordination:
    • Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
    • Facilitate communication and collaboration among senior leadership team members.
  • Project Management:
    • Assist the CEO in managing and prioritizing various projects and initiatives.
    • Track progress and ensure deadlines are met, providing regular updates to the CEO.
  • Communication and Liaison:
    • Act as a point of contact between the CEO and internal/external stakeholders, including clients, partners, and board members.
    • Maintain strong relationships with key contacts and ensure effective communication.
    • Where appropriate, work with the senior leadership team and the Manager, People & Culture to draft, review and distribute company-wide announcements from the CEO.
  • Confidentiality and Discretion:
    • Handle sensitive and confidential information with the utmost discretion.
    • Maintain a high level of professionalism and integrity at all times.
  • Event Planning:
    • Assist the CEO in the planning and coordination of senior leadership team events and off-site planning meetings (where appropriate in collaboration with marketing and people & culture teams).
    • Plan and coordinate board of directors and shareholder meetings and conference calls.
    • Manage logistics and ensure successful execution of such events.