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Executive Administration Specialist

Reporting to the Chief Financial & Risk Officer, the Executive Administration Specialist is a cross-functional and dynamic team member who will be responsible for supporting the Finance & Risk teams with prioritizing, tracking, and coordinating a variety of time-sensitive tasks, and projects.

Leveraging strong communication skills, the Executive Administration Specialist is an efficient self-starter, managing leadership’s calendars, coordinating projects, meetings & meeting materials, and events, and administering follow-ups, operating effectively in a fast-paced environment.

You thrive in paying attention to small details, is resourceful, works well in a collaborative setting and have a proven track record to self-direct and anticipate needs.

You're great at...

• Supports the coordination of Finance & Risk leadership by tracking and managing priorities, critical tasks, and calendars, including the scheduling of internal and external meetings, managing timelines, booking travel, and following up on critical next steps.

• Responsible for the day-to-day management of the Chief Finance & Risk Officer (CFRO) & Deputy

• Chief Financial Officer’s (DCFO) calendars and activities, to ensure high value time utilization of the executives, in relation to external and internal requirements.

• Briefs/updates the CFRO & DCFO on upcoming meetings and ongoing obligations.

• Responsible for the timely preparation and presentation of materials for key external and internal meetings.

• Organizes travel arrangements, administrates budget approvals, and prepares expense reports/processes expense claims.

• Supports the CFRO & DCFO on major initiatives (i.e., prepares briefing documents and relevant updates on outstanding projects, identifies issues, develops contingencies, and suggests remedies).

• Supports in-person and virtual event planning.

• Prepares agendas and gathers materials for Finance & Audit Committee meeting. Supports the compilation of materials for the Board Risk Committee meeting.

• Assists with special projects and other duties as needed.

• Supports the CFRO & DCFO in dealing with confidential matters.

• Provides back-up support to other administrative assistants in other departments as circumstances may require. Coordinating and preparing Board of Director slides and other Finance & Risk group documents for

• Executive and staff communications.

• Acting as internal liaison within various other departments within the organization.

Who are you?

• Must be eligible to work for Interac Corp. in Canada in a Full Time Capacity

• Excellent organizational skills. Flexible and able to multi-task, with demonstrated resourcefulness in setting priorities.

• Strong verbal and written communication skills; ability to effectively present and execute on innovative ideas.

• Ability to write reports and business correspondence.

• Outstanding grammar and proofreading skills.

• Ability to effectively present information and respond to high-level inquiries from internal and external stakeholders including the Board of Directors.

• Strong senses of accountability, integrity, and ability to handle highly visible and confidential responsibilities.

• Excellent analytical skills; ability to quickly aggregate and analyze information.

• Ability to take initiative, act independently, and direct one’s own work.

• Ability to work collaboratively and build effective relationships with key stakeholders, the Board of Directors, and external partners.

• You have strong proficiency in MS Office products (Outlook, Word, Excel, PowerPoint, Visio).

• Post-secondary degree/diploma and 5-7 years of executive-level administrative support experience

• (C-Suite support preferred); OR, equivalent combination of experience and/or education from which comparable knowledge, skills, and abilities have been successfully achieved.

Interac requires employees to complete a background check that is completed by one of our service providers. We use this service to complete the following checks:

• 5-year employment verification;
• Canadian criminal record check;
• Education verification;
• Canadian ID cross-check;
• Public safety verification; and
• Credit inquiry