Work In Tech

Position Purpose:

Exciting opportunity to join Info-Tech Research Group’s Bids & Contracts team as a Bids Specialist, supporting our public sector sales teams! Background in Bids selling Digital/Digital Services, which may include IT, Education, Research, teaching, or HR is an asset. This is not a procurement role.

This role offers a dynamic, fast-paced environment with a supportive team and management, making it both stimulating and rewarding. You’ll work closely with a variety of stakeholders, including external clients, managing partners, attorneys, and bid managers, to deliver high-quality bids and proposals. No two days are alike—perfect for someone who thrives on challenges and enjoys a diverse, engaging workday!

This candidate must be a quick learner, a self-starter, with attention to detail, and excellent English reading and writing proficiency. Requires excellent time management, thoughtful prioritization, hierarchy understanding, and well-developed organizational skills.

Responsibilities:

• Respond to research bids for both Info-Tech (IT) and sub-division McLean (HR).
  • This includes meticulously filling out forms using PDF editor, and working with legal to ensure all forms are redlined, marked/up and approved before finalization.
• Project management: Respond to and lead bid completions for purchasing contract awards (Subscription as well as Consulting purchasing contracts).
• Advise various internal stakeholders on public sector and commercial sales best practices and procedures. This includes but is not limited to procurement tips, collateral/proposal documentation, negotiation tactics, how-to protocols, compliance, risk, and legal requirements.
• Daily task - Search Bid sites and bid emails, evaluating those that are in-scope to our services, and email potential opportunities to the proper contacts.
  • Coordinate, collaborate, and document in our tracking system of the bid responses passed over as well as those bids to which we will respond. Tracking of bids won and lost (and the details of each) is a daily tasks with other revenue generating deadline-driven tasks.
• Ongoing tasks – Create/edit templates, and various how-to resources/guides, email templates, training decks, marketing content, IP documentation, and bid writing content to be used by all ITRG staff to aid in bid responses or sales cycles. These are to be professionally written and designed to be posted on the bids & contracts resource center (intranet page).
• Responsible for helping build proposal collateral and sales collateral within the bids & contracts resource center (intranet) both independently and with marketing, products, legal, finance, design, and other team members.
• Advise deal reviews for Research bid opportunities.
• Understand nuances of sales contracts (Both IT and HR) to advise sales teams.
• Assist in building updated collateral for products.
• Gain understanding of the bid, proposal and contract review process.

The following skills and attributes are also essential:

• Positive attitude – a sense of humor is welcomed.
• Ability to think critically and thoroughly to problem solve complex situations.
• Strong organizational skills with the ability to be proactive and follow through independently and within teams.
• Superior communication skills (both verbal, written, and reading).
• Professional and dependable with a strict adherence to client and company confidentiality.
• Ability to multi-task, prioritize, and work to achieve deadlines.
• Thrive in a paperless environment. Adept at learning new technology. Proficient with Microsoft Office Suite.
• Salesforce experience is an asset; however, the willingness to learn this CRM software is essential.

Info-Tech Research Group of companies is an equal opportunity employer committed to diversity and inclusion and does not discriminate on the basis of any legally protected status or characteristic including Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran and are pleased to consider all qualified applicants. To that end, upon request, ITRG will ensure, to the extent possible, that accommodation be made available to applicants throughout the recruitment and hiring process.