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Executive Assistant

Index Exchange

Index Exchange

Toronto, ON, Canada
Posted on Saturday, June 15, 2024

About Index Exchange:

Index Exchange is a global advertising supply-side platform enabling media owners to maximize the value of their content on any screen. As a trusted partner and ally, we connect leading experience makers with the world’s largest brands to ensure a quality experience for consumers.

We’re a proud industry pioneer with over 20 years of experience accelerating the ad technology evolution. With our radically transparent business practices and dedication to total market efficiency, we’re committed to upholding the integrity of the programmatic ecosystem at large.

What’s it like to work at Index?

Index is an exciting and fast-paced place to work. You'll be able to feed your ambition, lean into trust and transparency, and feel genuine support from your colleagues. We’re built on our core values and live them each day. They're‌ not just buzzwords.

We pride ourselves on our independence and openness, not only in our technology, but in our teams, too. Our diverse and inclusive culture celebrates how we can leverage our unique differences to help drive Index forward.

We have more than 550 Indexers around the globe dedicated to building a safe and transparent marketplace that provides a trusted experience for consumers, and we’re looking for talented professionals to help take us to the next level.

Are you ready to join the programmatic evolution?

We are seeking a Toronto-based Executive Assistant to support the Chief Technology Officer (CTO) and the Technology Leadership Team. This role reports directly to the CTO, who leads multiple functions and disciplines globally for Index, including Engineering, Technology Operations, Machine Learning and Optimization, Architecture, and Quality and Delivery, as well as serving as the executive lead for strategic initiatives and industry engagement. The EA is a strategic partner for our executive leaders, proactively anticipating needs and issues, and streamlining and organizing schedules, travel, and team projects. The EA will be tuned into the business operations and priorities of the CTO, facilitating administrative tasks and operations on their behalf.

Here’s What You’ll be Doing:

  • Understand the business priorities of your leaders to best leverage their time.
  • Employ a strategic and assertive approach to calendar management, scheduling meetings for multiple leaders and resolving conflicts independently while maintaining strong attention to accuracy and detail.
  • Direct, monitor, and contribute to project tracking and management, and participate in culture enhancements and change management initiatives within the engineering department.
  • Handle inquiries and confidential administrative duties quickly, and proactively, and follow through on tasks to successful completion.
  • Support your executives in maintaining relationships with key stakeholders to ensure continuity in communications and to surface and pursue opportunities for collaboration.
  • Embody the culture, values, and goals of your executives when engaging with internal and external stakeholders.
  • Identify operational weaknesses and help refine processes or develop new ones.
  • Intuit the dynamics of the team, and seamlessly step into and out of workflows across the company, time zones and travel schedules.
  • Collaborate with other members of the executive assistant team to provide seamless support for all.

Here's What You Need:

  • 4+ years of Executive Assistant supporting C Suite Executives preferably in a globally distributed Engineering or technology environment.
  • Excellent problem-solving skills with the ability to prioritize business needs and make trade-offs across all stakeholders accordingly.
  • Thrive in a fast-paced environment requiring incredible attention to detail and commitment to flawless execution on tasks.
  • Technologically savvy with the ability to quickly adapt to new applications and tools.
  • A self-starter who can determine priorities and make tradeoffs when needs change.
  • Have discretion and sensitivity towards confidential information.
  • Are proactive and motivated to iterate on current processes and build efficient systems.
  • Capable of creating structure around themselves, with the ability to adapt to, embrace, and lead change, and resolve conflicts in a flexible and assertive way.
  • Have professional polish, effective communication skills, both written and verbal and the ability to exhibit grace and composure under pressure.

Why You’ll Love Working Here:

  • Comprehensive health, dental, and vision plans at no cost to you
  • Time off and flexible work schedules
  • Retirement plan with a 5% company match
  • Stock options and equity packages
  • Generous parental leave
  • Monthly wellness stipend plus fitness discounts and quarterly wellness group activities
  • Community engagement opportunities and donation-matching program
  • Annual virtual company retreats and regular community-led team events
  • One day off per year to volunteer
  • A workplace that supports a diverse, equitable, and inclusive environment – learn more here


Index Exchange is aware that there have been recent scams directed toward candidates regarding job interviews and offers.

Please be vigilant and do not accept interview requests, job offers, or other hiring-related documents from anyone other than our dedicated recruitment team, from the domain of Our interview process consists of several steps, including phone screens and video interviews. We do not conduct interviews via an email questionnaire or request money at any point in the process.

We remain dedicated to resolving this matter and we appreciate your support.

Equal employment opportunity

At Index Exchange, we believe that successful products are built by teams just as diverse as the audience who uses them. As such, we are committed to equal employment opportunities. We celebrate diversity of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or veteran status. Additionally, we realize that diversity is deeper than any status or classification—diversity is the human experience. For those who show grit, passion, and humility—Index will welcome you.

Accessibility for applicants with disabilities

Index Exchange is committed to working with and providing access and reasonable accommodations to applicants with disabilities. Please let us know if you’d like to request a reasonable accommodation.