Work In Tech

The Accounts Receivable Specialist is directly responsible for performing data entry for various accounting transactions and all AR functions including but not limited to posting, filing, batching, verifying, and reconciling transactions, maintaining, and updating financial spreadsheets. Interaction with customers and colleagues daily is required ensuring the company is represented both in a professional and courteous manner.

Key Responsibilities

Accounts Receivable

• Process financial transactions, including verifying, classifying, posting and recording accounts receivable data.
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Verify discrepancies and resolve clients’ billing issues.
• Facilitate payment of invoices due and aging accounts via statements and collection calls, interacting with customers in a professional and courteous manner.
• Generate reports detailing accounts receivable status.

• Apply cash, cheque receipts and process credit card transactions
• Review and advise credit limit for new customers for approval by CFO.
• Maintain all customer files.
• Backup for Billing Specialist and process miscellaneous invoice billings.
• Issue warranty invoices, Misc. AR invoices and ensure warranty receivables are monitored and kept current.
• Prepare periodic accounts receivable reports and analysis.
• Order office and coffee supplies.

Administration

• Prepare and post general journal entries.
• Prepare balance sheet reconciliations.
• Assist in supporting any audit requirements, as necessary.
• Ad hoc financial analysis and reporting.
• Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
• Ensure paperwork is detailed, accurate and timely.
• Attend staff meetings.
• Distribute office mail.
• Other work as may be defined.

Decision Making and Accountability

• Accounts Receivable and credit management are critical to cash flow. A/R turns and over 60 days past due must be kept to a minimum.
• Judgmental consideration during the preparation of schedules and reports.

Education

• College Diploma in Business or Accounting or another business-related diploma is preferred. OR

• Grade 12 with accounts receivable / bookkeeping experience

Skills and Experience

• High degree of accuracy, attention to detail and confidentiality.

• Strong knowledge of commonly used accounting concepts, practices and procedures.

• 2 to 3 years of relevant experience.

• Excellent written and verbal communication skills.

• Reporting and analytical skills.

• Strong computer skills with proficiency in Excel, (familiar with Microsoft Business Central, Cetaris an asset)

• Strong work ethic with a commitment to succeed.

• Positive attitude with professional and courteous demeanor.

• Embraces a growth and learning mindset.