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Senior RFP Manager



Oakville, ON, Canada
Posted on Wednesday, May 15, 2024
Who we are:
Geotab ® is a global leader in IoT and connected transportation and certified “Great Place to Work.” We are a company of diverse and talented individuals who work together to help businesses grow and succeed, and increase the safety and sustainability of our communities.
Geotab is advancing security, connecting commercial vehicles to the internet and providing web-based analytics to help customers better manage their fleets. Geotab’s open platform and Geotab Marketplace ®, offering hundreds of third-party solution options, allows both small and large businesses to automate operations by integrating vehicle data with their other data assets. Processing billions of data points a day, Geotab leverages data analytics and machine learning to improve productivity, optimize fleets through the reduction of fuel consumption, enhance driver safety and achieve strong compliance to regulatory changes.
Our team is growing and we’re looking for people who follow their passion, think differently and want to make an impact. Ours is a fast paced, ever changing environment. Geotabbers accept that challenge and are willing to take on new tasks and activities - ones that may not always be described in the initial job description. Join us for a fulfilling career with opportunities to innovate, great benefits, and our fun and inclusive work culture. Reach your full potential with Geotab. To see what it’s like to be a Geotabber, check out our blog and follow us @InsideGeotab on Instagram. Join our talent network to learn more about job opportunities and company news.
Who you are:
We are always looking for amazing talent who can contribute to our growth and deliver results! Geotab is seeking a Senior RFP Manager who will be responsible for overseeing the development of processes, proposals, bids, quotations or other documents describing organizational products and services in response to requests from prospective customers including government contracts. If you love technology, and are keen to join an industry leader — we would love to hear from you!
What you’ll do:
As a Senior RFP Manager you will collaborate with sales, marketing, operations, finance, legal and product teams in order to ensure content is accurate, complete and timely. Additionally, you may recommend enhancements to Geotab products or services based on inquiries from prospective customers. The projects being handled by the Senior RFP Manager are complex, and usually tied to the most strategic partners/customers, with the largest revenue opportunities.

How you’ll make an impact:

  • Lead and deliver competitive, high-quality proposals to Geotab prospects and customers.
  • Manage and deliver on “must win” opportunities for the organization.
  • Experienced in developing proposals for customers, including government contracts.
  • Consult, co-ordinate and project manage Geotab resources, and on occasion external resources, to effectively respond to assist with large scale partner opportunities.
  • Participate in the RFP life cycle: kick-off meetings, the analysis of requirements and strategy development, risk assessment/mitigation, and the creation of high-quality proposals showcasing Geotab’s value proposition – for both direct and indirect business.
  • Ensure RFP requirements are reviewed and approved appropriately, and that deadlines are communicated to applicable parties and met.
  • Ensure approvals procedures and processes are followed.
  • Interact with Geotab sales, partners, and technical teams to ensure accuracy in business and technical responses.
  • Assist with hiring and training new team members and contribute to mentoring new employees.
  • Oversee team day-to-day operations - triaging and assigning new RFPs to the team members with the appropriate level of knowledge and experience; monitoring progress of RFP responses; and ensuring internal and external deadlines are being met.
  • Provide training and support to employees on subject expertise.
  • Drive efficiency in the RFP process, tools, and team by identifying areas of improvement, developing solutions with industry best practices in mind, and executing.
  • Provide strategic guidance and support on RFPs for other team members, be an “RFP SME” to the organization.
  • Lead strategic projects for the team, ensuring completion of tasks in a timely manner.
  • Contribute to mentoring of new employees; May supervise interns.
  • Provide training and support to employees on subject expertise.
  • Maintain RFP response database.
  • Transform business and technical product information into concise, easy to understand written material.
  • Support Geotab global strategic initiatives.

What you’ll bring to this role:

  • 8+ years of experience as an RFP Manager or writing, editing, and coordinating responses to RFPs/RFIs.
  • Experience directly supporting a sales organization, experience in managing a library of information that can be accessed and used easily.
  • Understanding and has successfully used of Shipley’s Proposal Management methodology or APMP Best Practices on Proposal Management.
  • Possesses a strong competency in executing quality work promptly, coupled with meticulous attention to finer details.
  • Demonstrates exceptional problem-solving skills and a capacity for collaborative teamwork, with proven leadership to guide, inspire, and support a team of professionals.
  • Ability to lead meetings, and presentations.
  • Ability to lead overly complex projects and RFX requests.
  • Able to make recommendations based on experience.
  • Understanding of industry best practices in Proposal Management.
  • Serve as a strategic partner to internal clients.
  • Experience working within a technical or engineering organization/knowledge of the high-technology industry is an asset.
  • Able to work well under pressure and respond to fast changing priorities and deadlines.
  • Excellent team player with ability to motivate cross-functional teams.
  • Excellent verbal and written communication skills, including writing for sales/marketing needs in a technical environment.
  • Experience leveraging CRM tools (i.e., Salesforce) required.
  • Strong project management skills; able to identify needs, develop effective solutions and manage projects through to completion.
  • Strong interpersonal relationship building skills.
  • Strong analytical skills with the ability to problem-solve and make well-judged decisions.
  • A strong team-player with the ability to engage with all levels of the organization.
If you got this far, we hope you're feeling excited about this role! Even if you don't feel you meet every single requirement, we still encourage you to apply.
Please note: Geotab does not accept agency resumes and is not responsible for any fees related to unsolicited resumes. Please do not forward resumes to Geotab employees.
Why job seekers choose Geotab:
Flex working arrangements
Home office reimbursement program
Baby bonus & parental leave top up program
Online learning and networking opportunities
Electric vehicle purchase incentive program
Competitive medical and dental benefits
Retirement savings program
*The above are offered to full-time permanent employees only
How we work:
At Geotab, we have adopted a flexible first working model in that we have systems, functions, programs and policies in place to support both in-person and virtual work. However, you are welcomed and encouraged to come into our beautiful, safe, clean offices as often as you like. When working from home, you are required to have a reliable internet connection with at least 50mb DL/10mb UL. Virtual work is supported with cloud-based applications, collaboration tools and asynchronous working. The health and safety of employees are a top priority. We encourage work-life balance and keep the Geotab culture going strong with online social events, chat rooms and gatherings. Join us and help reshape the future of technology!
We believe that ensuring diversity is fundamental to our future growth and progress and is an integral part of our business. We believe that success happens where new ideas can flourish – in an environment that is rich in diversity and a place where people from various backgrounds can work together. Geotab encourages applications from all qualified individuals. We are committed to accommodating people with disabilities during the recruitment and assessment processes and when people are hired. We will ensure the accessibility needs of employees with disabilities are taken into account as part of performance management, career development, training and redeployment processes. If you require accommodation at any stage of the application process or want more information about our diversity and inclusion as well as accommodation policies and practices, please contact us at Click here to learn more about what happens with your personal data.