Manager, Facilities (15 Month Contract)



Oakville, ON, Canada
Posted on Friday, September 1, 2023
Who we are:
Geotab ® is a global leader in IoT and connected transportation and certified “Great Place to Work.” We are a company of diverse and talented individuals who work together to help businesses grow and succeed, and increase the safety and sustainability of our communities.
Geotab is advancing security, connecting commercial vehicles to the internet and providing web-based analytics to help customers better manage their fleets. Geotab’s open platform and Geotab Marketplace ®, offering hundreds of third-party solution options, allows both small and large businesses to automate operations by integrating vehicle data with their other data assets. Processing billions of data points a day, Geotab leverages data analytics and machine learning to improve productivity, optimize fleets through the reduction of fuel consumption, enhance driver safety and achieve strong compliance to regulatory changes.
Our team is growing and we’re looking for people who follow their passion, think differently and want to make an impact. Ours is a fast paced, ever changing environment. Geotabbers accept that challenge and are willing to take on new tasks and activities - ones that may not always be described in the initial job description. Join us for a fulfilling career with opportunities to innovate, great benefits, and our fun and inclusive work culture. Reach your full potential with Geotab. To see what it’s like to be a Geotabber, check out our blog and follow us @InsideGeotab on Instagram. Join our talent network to learn more about job opportunities and company news.
Who you are:
We are always looking for amazing talent who can contribute to our growth and deliver results! Geotab is seeking a Manager, Facilities (Contract) who is accountable to oversee all building operations that are well maintained, neat, safe, productive and run efficiently for all of our Geotab locations. You ensure that the building and its services meet the needs of the staff and align with corporate location strategy. If you love technology, and are keen to join an industry leader — we would love to hear from you!
What you’ll do:
As a Manager, Facilities (Contract) your key area of responsibility will be to manage a team which is spread out over multiple locations and be responsible for the regular scheduling and coordinating of office maintenance and services. The Manager, Facilities ensures efficient and cost-effective operations including all utilities and upkeep contracts. You will need to work closely with Geotab’s Production, Operations, and Security teams, as well as communicate with external vendors and suppliers. To be successful in this role you will be a self-starter with strong written and verbal communication skills to work with all levels of the organisation and external vendors. You will also possess strong organisational and analytical skills with the ability to problem solve to well-judged decisions. In addition, the successful candidate will have knowledge in maintenance trades and an understanding of overall building maintenance and systems.

How you’ll make an impact:

  • Collaborate with space planning and design teams to optimize office layouts for efficiency and employee satisfaction. Plans for expansions, reconfigurations, manages new furniture installations and relocations as needed.
  • Establish and maintain relationships with vendors, contractors, and service providers. Negotiate contracts, review service level agreements, and monitor performance to ensure optimal service delivery.
  • Develop and implement emergency response plans, including evacuation procedures, fire drills for various locations.
  • Stay up to date on relevant codes, regulations, and industry standards to ensure that the office buildings meet safety, accessibility, and environmental requirements. Implement necessary changes to maintain compliance.
  • Supervise execution of all preventative maintenance tasks as prescribed on all equipment and systems.
  • Ensure the proper Inspection of building’s structures to determine repairs or renovations.
  • Respond to emergency calls regarding after business hours.
  • Function is responsible for active participation in the Joint Health and Safety Committee (JHSC.) Ensure all proper health and safety and maintenance documentation is up to date.
  • Ensure all health, safety and security procedures are adhered to and areas of concern are reported to the appropriate parties in a timely manner in order to limit exposure to liability and loss.
  • Support Geotab’s Green strategy and implement and monitor this program internally and motivating staff to participate.
  • Provide expert project leadership and guidance to the team as SME.
  • Oversee the activities and performance of direct reports:
  • Provide direction, coaching and mentorship to the team.
  • Engage in the development of the team by coaching, providing feedback, identifying areas of growth and training opportunities.
  • Collaborate and support employees during the performance management process, meeting KPAs and career development planning.
  • Support Geotab global strategic initiatives.

What you’ll bring to this role:

  • 3-5 years of experience managing a facility, with maintenance responsibilities.
  • 1-3 years of leadership experience.
  • Strong verbal and written communication skills to work with all levels internally and external suppliers.
  • Previous Project management skills; able to identify needs, develop effective solutions and manage projects through to completion in a facilities capacity
  • Knowledgeable in maintenance trades and an understanding of overall building maintenance and systems.
  • Knowledge of Occupational Health and Safety Act.
  • A well-defined sense of diplomacy, including solid negotiation, conflict resolution, and relationship management skills.
  • Strong analytical skills with the ability to problem solve to well-judged decisions.
  • Strategic mindset, has a keen sense of priorities, along with an ability to pivot as the landscape changes.
  • Able to work well under pressure and respond to fast changing priorities and deadlines.
  • A strong team-player with the ability to engage with all levels of the organization.
  • Technical competence using software programs, including, but not limited to, Google Suite for business (Sheets, Docs, Slides).
  • Entrepreneurial mindset and comfortable in a flat organization.
If you got this far, we hope you're feeling excited about this role! Even if you don't feel you meet every single requirement, we still encourage you to apply.
Please note: Geotab does not accept agency resumes and is not responsible for any fees related to unsolicited resumes. Please do not forward resumes to Geotab employees.
Why job seekers choose Geotab:
Work from home and flex work arrangements
Home office reimbursement program
Baby bonus & parental leave top up program
Online learning and networking opportunities
Electric vehicle purchase incentive program
Competitive medical and dental benefits
Retirement savings program
*The above are offered to full-time permanent employees only
How we work:
At Geotab, we have adopted a flexible first working model in that we have systems, functions, programs and policies in place to support both in-person and virtual work. However, you are welcomed and encouraged to come into our beautiful, safe, clean offices as often as you like. When working from home, you are required to have a reliable internet connection with at least 50mb DL/10mb UL. Virtual work is supported with cloud-based applications, collaboration tools and asynchronous working. The health and safety of employees are a top priority. We encourage work-life balance and keep the Geotab culture going strong with online social events, chat rooms and gatherings. Join us and help reshape the future of technology!
We believe that ensuring diversity is fundamental to our future growth and progress and is an integral part of our business. We believe that success happens where new ideas can flourish – in an environment that is rich in diversity and a place where people from various backgrounds can work together. Geotab encourages applications from all qualified individuals. We are committed to accommodating people with disabilities during the recruitment and assessment processes and when people are hired. We will ensure the accessibility needs of employees with disabilities are taken into account as part of performance management, career development, training and redeployment processes. If you require accommodation at any stage of the application process or want more information about our diversity and inclusion as well as accommodation policies and practices, please contact us at Click here to learn more about what happens with your personal data.