Work In Tech

Summary of Role

We are looking for a highly qualified and detail-oriented Accounts Payable Specialist to join our team. You will be responsible for processing expense reports, vendor invoices, reconciling vendor statements, maintaining vendor master data, month-end expense accruals, and account reconciliations. You will also work with our auditors to support quarterly reviews and year-end audits and process 1099s. This role will report directly to the Manager, Accounting and have exposure to the Controller and SVP of Finance.

Job Responsibilities:

• Process vendor invoices and employee expense reports in compliance with internal policies and procedures
• Manage full-cycle AP workflow from timely and accurate processing of incoming AP invoices; this includes 3-way matching, coding and entering invoices, processing vendor payments, resolve vendor account discrepancies and provide timely responses to all vendor inquiries
• Process weekly payment run
• Establish/maintain vendor relationship
• Maintain vendor master data including setting up new vendors, processing vendor change requests and maintaining vendor payment information
• Review vendor statements and ensure vendors are paid in a timely and accurate manner
• Travel and Expenses: Process employee expense reports, prepare reconciliations between Expensify and NetSuite systems, maintain company’s corporate cards, and develop and monitor employee expenses, audit rules and procedures in compliance with the company policy.
• Perform month-end close accruals
• Prepare balance sheet account reconciliations for month-end close and research/resolve outstanding items
• Collaborate with internal and external business partners to ensure timely completion of tasks and accurate entries
• Support internal and external auditors in quarterly review/year-end audit procedure, including sampling requests
• Engage in ad-hoc projects as necessary

Job Requirements:

• Bachelor's degree in Accounting, Finance, or Business Administration
• 3+ years in an Accounts Payable role
• Netsuite experience required
• SaaS or Technology industry experience preferred
• Familiar with bank information requirements to execute payments
• Familiarity with VAT or Canadian GST/PST tax rules
• Proficient with Excel
• Sound working knowledge of GAAP
• Ability to balance/prioritize tasks to meet team goals and deadlines
• Strong work ethic with the ability to work independently in a fast-paced, deadline-driven environment
• Organized, proactive and team-oriented
• Based in New York