Work In Tech

Do you want to be part of an organization that is developing technology that will drastically change our environmental impact worldwide? Are you interested in an opportunity to learn, grow, and develop with an organization that is preparing for growth?

At Evercloak, we have a part-timeopportunity for a self-motivated and organized Administrative and Executive Assistant. In this position, the Administrative and Executive Assistant will be responsible for supporting Evercloak’s leadership team as well as the organization’s day-to-day operations. This is a position that requires a multi-skilled individual to meet the needs of our small and growing business.

What does Evercloak do?

Evercloak is an award-winning cleantech start-up based in Waterloo, Ontario. We are passionate about advanced material innovation with the vision of passing on a healthy planet for future generations.

Evercloak is revolutionizing how buildings are cooled. As an award-winning start-up, our aim is to improve indoor air comfort without further warming the planet. Our refrigerant-free dehumidification systems, powered by Evercloak's graphene-oxide proprietary membrane technology, can improve building cooling efficiency by up to 50%. Join us in shaping a cooler, greener future.

What you’ll do

The Administrative and Executive Assistant provides comprehensive support to Evercloak’s leadership team. Job duties include:

HR Administrative Support:

• Providing administrative support including file management
• Prepare payroll ensuring time sheets and accounting programs are up to date and maintain accurate records of time off tracking
• Supporting company hiring of personnel (regular staff, co-op students), such as posting job advertisements, arranging interviews, processing applications and new hire paperwork and organizing company HR reporting.
• WSIB administration

Accounting/Procurement Administrative Support

• Lead the purchasing function including creating purchase orders, setting up new vendors
• Work with external contractors to support the accounting and finance function including accounts payable/receivable, bookkeeping, tracking of receipts, expense claims, invoices, coordinate payments, etc.

General Administrative Support

• Preparing and editing correspondence, communications, presentations and other documents
• Assist in the preparation of regular reports, presentations, and grant applications
• Organize staff meetings, including internal events
• Assist in organizing vendor/client meetings
• Support the Leadership Team with scheduling
• Providing general administrative support, such as organizing documents, and providing other support as assigned.

What are we looking for in our ideal candidate?

You thrive on challenge and are a quick learner. You are detail-oriented and have an aptitude for knowing just what the organization or an employee needs. You are proactive, trustworthy, dependable and organized and you are able to take ownership of results. You are self-driven and able to plan your own tasks. You are adaptable and able to adjust to situations quickly and efficiently. You are energetic and have a positive attitude. In addition, the qualified candidate possess:

· Undergraduate degree or a college diploma in a relevant discipline or equivalent

· 5+ years experience working in an office setting

· Proven experience as an administrative/executive assistant or in a similar role

· Strong organizational and time management skills

· Excellent verbal and written communication skills

· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Gmail and other standard office software

· Ability to multitask and prioritize tasks effectively

· Strong attention to detail and problem-solving skills

· Positive and professional attitude with the ability to work independently and as part of a team

· Experience in office accounting procedures and tasks, such as processing expenses and payroll, is preferred.

Alignment with Evercloak’s culture is important to our success. We would love to hear from you if you have most of the above and all the following:

· You are excited to work and support a small but mighty team.

· You enjoy and thrive in environments where you work on (and overcome) challenges.

· You are results-driven, dependable, and highly effective.

· You demonstrate leadership, integrity and are invested in the Evercloak’s vision and mission.

· You are goal-oriented and a self-motivated individual who can work in a fast-paced start-up culture.

· You can work effectively independently and in a small team environment.

Other Important Details

This is a 6-month contract position with the possibility of extension. We would like the right candidate to start with us as soon as possible. The salary range for the position is $22-27 per hour based on experience. This is a part-time position working up to 20 hours per week. This is a primarily remote position in Kitchener-Waterloo with the ability to work on-site from time-to-time.

As a condition of employment with the Company, you will be required to provide us with your vaccination records for the complete COVID-19 two-dose vaccination series. Only vaccines approved by Health Canada or the World Health Organization will be accepted. If you are not able to obtain the COVID-19 vaccine for reasons protected under the Ontario Human Rights Code, you must provide a request for accommodation.

I am interested! How do I apply?

Please read the instructions carefully.** **Applications for this position should be submitted to Plum’s Talent Resilience Platform. Applications should include:

1)** **Cover letter and resume 2) Plum Discovery Survey: We want to know more about who you are and how you'll fit with our team and culture. As such, we ask that you complete the Plum Discovery Survey (follow the “Apply here” link below). By taking our Discovery Survey (link below) you'll get a chance to get your own Plum Profile that highlights your strengths and gives you tips to make sure your next role is the right fit.

At Evercloak, we value the strength of our team, which benefits from and welcomes a diverse and inclusive workforce. Accommodations are available for candidates during each stage of the recruitment process. If you would like to request accommodation in the recruitment and selection process, please contact Julie (jnewman.talent@gmail.com) to discuss how we can best accommodate you.

Apply through Plum using this link: https://bit.ly/4eKXZ4f

Applications will be accepted until the position is filled.