Purpose

The Reporting Specialist prepares and creates inspection reports and other documentation related to inspection analysis results. The Reporting Specialist is responsible for adhering to NDT Global's templates to create the standard documents, as well as editing and revising documents as assigned to standardize and simplify the deliverables for end-users.

Responsibilities

• Coordinates the inspection report process by:
  • Prepares, formats, and provides content for individual inspection report deliverables
  • Ensures compliance with technical writing standards, proper grammatical rules, and internal/external industry specifications and regulations
  • Manages the report approval process with subject matter experts
  • Proofreads and revises input from colleagues to support quality assurance efforts and ensures the comprehensive and finalization of inspection reports (digital/hard copies)
  • Ensures the Customer's reporting requirements are met
• Responsible for editing/revising inspection report templates in terms of content, quality, comprehensiveness, styles, tracking changes, document controls, etc.
• Creates, edits, revises, and formats technical documentation such as:
  • Inspect reports
  • Policies and procedures and work instructions
  • Process descriptions
  • Forms and checklists
• Manages translations for reports and report-related documents (preparation, editing, review), as well as terminology for all languages
• Identifies and reviews points for improvement in existing processes, as well as efficiencies and cost savings in existing position related processes
• Tracks upcoming report deadlines using company databases and updates Management regarding project status on appropriate software

Requirements & Qualifications

• A bachelor's degree in journalism, Communications, Languages, Technical Writing or related field is required
• Must be proficient in spoken and written German and English
• Skills with both spoken and written Spanish, French, or Italian is a plus
• Advance knowledge in Microsoft Word required
• Knowledge in Microsoft SharePoint, Lists and Libraries is preferred
• Knowledge in Acrobat Professional is desired
• Knowledge of pipeline and ILI industry is preferred

Skillset

• Technical writing and editing (reports, procedures, instructions)
• Quality assurance in documentation
• Compliance with internal/external standards and specifications
• Document control and version tracking
• Identifying process improvement opportunities
• Coordination with subject matter experts
• Cross-functional collaboration (e.g., QA, Engineering, Translation teams)
• Managing translations and multilingual documentation