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Office Manager

Docebo

Docebo

Operations
Athens, GA, USA
Posted on Monday, June 24, 2024
The Office Manager is the ambassador to the office and point person for employees and visitors. This role supports day-to-day office operations, performing and monitoring administrative tasks, and increasing efficiencies in procedures and policies wherever possible. The position holder should be resourceful, proactive, and comfortable in a fast-paced environment.
Location: Athens, GA (On-Site, Full Time in Office)
Reports to: Global Head of Office Management

Responsibilities:

  • Manage day-to-day office operations, including but not limited to, answering the door, directing phone messages to the appropriate party, stocking coffee and snacks, liaising with building management, etc.
  • Support all employees, in office and/or remote, with ad hoc requests and questions.
  • Plan and organize events such as Summer and Holiday parties, quarterly office lunches, and other office engagement activities.
  • Create and distribute communications in collaboration with the Comms team.
  • Organize and support team events such as QBRs, onsite client visits, Board Meetings, Lunch & Learns, and events sponsored by Employee Resource Groups.
  • Collaborate with and support other OMs on tasks such as events, travel, and policies
  • Supervise travel arrangements via travel booking software and support employees with their travels as needed, review and process employee expenses.
  • Order, track, and maintain office supply inventory, process credit card payments, and reconcile monthly credit card purchases.
  • Maintain compliance with local Health and Safety protocols.
  • Manage contracts and relationships with external vendors.
  • Maintain and update Office Management playbook and SOPs.

Requirements:

  • 3-5 years, of prior experience in a fast-paced administrative or operations role
  • Proficiency with Google Suite (Sheets, Slides, Docs, etc).
  • Excellent organizational and time management skills.
  • Strong verbal and written communication skills.
  • Ability to multitask and prioritize tasks effectively.
  • High level of attention to detail and accuracy.
  • Discretion and confidentiality.
  • Experience in a fast-paced, high-growth environment.