Facilities & Office Operations Specialist
DealMaker
Operations
Toronto, ON, Canada
Posted on Jul 3, 2025
DealMaker is a fast-growing fintech company revolutionizing the capital markets ecosystem with a mission to make online capital raising mainstream. We empower founders, CEOs, and operators to raise capital digitally, both from their own communities and through strategically marketed campaigns. No other platform provides an end-to-end solution like ours—and our track record speaks for itself, with over $2B raised across 1,000+ campaigns. We power the largest online capital raises for customers like EnergyX ($88M), Green Bay Packers ($65M), Miso Robotics ($72M+), Monogram Orthopaedics (Nasdaq:MGRM) and many others, with 3 IPOs in the past year alone. We are quickly expanding our horizons and are seeking talented team members to join us on our journey to transform the global capital market.
Who are you?
At DealMaker, we believe that a great workspace isn’t just about four walls—it’s about what happens within them. We’re looking for a Facilities & Office Operations Specialist who sees office operations as more than a checklist. You're the kind of person who anticipates what people need before they ask. You move quickly, figure things out, and make everything around you work.From planning team lunches to managing renovations, setting up for investor meetings to getting our execs exactly what they need, you’ll make our headquarters (and other spaces across the U.S. and Colombia) feel like the engine room of a high-performing, well-loved team. If you’ve built your skills in hospitality, property management, events, or logistics — and you’re ready to join a company that runs fast, plays to win, and takes pride in doing things right — this role could be your next move.
Want to know what it’s like to be part of DealMaker? We even made a video to show you what it means to work here and meet the team!
What You’ll Be Doing
Running the Show (Facilities & Office Management)
- Keep our HQ and global office spaces humming—clean, functional, and always guest-ready.
- Own our landlord and vendor relationships (leases, insurance, services, etc.).
- Spot issues early and solve them fast—before they turn into real problems.
- Lead upgrades, renovations, and layout changes that improve how we work (without disrupting how we work).
- Keep a close eye on budgets while still delivering experiences that surprise and delight.
- Oversee our company condo operations and related logistics.
Being Our Behind-the-Scenes Hero (Logistics & Supplies)
- Make sure our people have what they need—from snacks to supplies to working Wi-Fi.
- Own shipping, receiving, and inventory, so things get where they’re going.
- Keep food and drink flowing: regular team lunches, exec orders, and the ever-important Friday treat.
Creating Seamless Moments (Executive & Guest Support)
- Ensure the office is ready for prime time every day, from signage to boardroom setups.
- Support our execs with day-to-day needs and special projects—smooth, fast, and fuss-free.
- Prepare our space for high-profile visitors and big moments—we make a strong impression because you make it look effortless.
Scaling the Vibe (Projects & Expansion)
- Help set up our new U.S. offices—logistics, vendors, compliance, the works.
- Tackle special projects, from documentation to internal events to everything in between.
- Championing Culture & EngagementSupport the People & Places team in bringing to life office events and team moments that reflect our culture—well-run, thoughtful, and on budget.
- Reinforce company culture by coordinating in-person birthday celebrations, team milestones, and seasonal decor that adds personality to our space.
- Be a day-to-day culture touchpoint—approachable, resourceful, and tuned into what makes our team feel supported and connected.
What Skills you need
- You’ve run a building, a space, a venue, or a workplace — and you loved making it better every day.
- You act fast, learn quickly, and get energy from solving problems on the fly.
- You’re hands-on and pride yourself on getting things done done.
- You care about how a space feels just as much as how it functions.
- You enjoy working closely with execs and know how to support high standards with calm confidence.
- You love being onsite and being the heartbeat of the office.
It’s a Bonus If You Have
- Experience managing multiple office locations or helping launch a new one.
- Exposure to U.S. or Canadian compliance, leasing, and office standards.
- A background in hospitality, events, real estate, or office coordination.
Why This Role, Why Now?
At DealMaker, we move fast, solve hard problems, and make it fun along the way. This isn’t a back-office job—it’s a front-line role in creating a space where great work (and great culture) can happen. You’ll be part of a scrappy, smart, and kind team that values ownership, precision, and progress. Every detail you manage, every improvement you make—it all matters.
If you're ready to help build the kind of workplace where people love to show up, where leaders are supported before they ask, and where every small moment adds up to something big—we’d love to meet you.
Founded in 2018 by leading capital markets lawyers, DealMaker has blazed its own trail as the leading online capital-raising platform. As a Series A tech startup, we are well-capitalized, firmly established in our market, and ready to scale. Here’s why you should want to join us:
-Competitive compensation with the opportunity to earn equity—get into a growth company on the ground floor
-A diverse & distributed team of doers, innovators, and experts
-Shared employee benefit plan (medical, vision, & dental)
-Strong autonomy with support from leadership
-Annual learning support And more!
Equal Employment Opportunity
DealMaker does not discriminate in hiring or terms and conditions of employment because of an individual’s race, ancestry, colour, place of origin, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, family status or marital status, or any other protected category recognized by provincial or federal laws.
Please inform us if you require any accommodation, and we will work with you to meet your accessibility needs. For any accessibility-related assistance, requests for information in accessible alternative formats or to report any accessibility problems, please share in your application.