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Coordinator, Workplace Services (12-month contract)

Dataperformers

Dataperformers

Montreal, QC, Canada
Posted on Friday, September 8, 2023

Job Type: Internal Secondment 
Reference code: 124268   
Primary Location: Montreal, QC  
All Available Locations: Montreal, QC 

 

Our Purpose

 

At Deloitte, we are driven to inspire and help our people, organization, communities, and country to thrive. Our Purpose is to build a better future by accelerating and expanding access to knowledge. Purpose defines who we are and gives us reason to exist as an organization.

By living our Purpose, we will make an impact that matters.

  • Have many careers in one Firm.
  • Enjoy flexible, proactive, and practical benefits that foster a culture of well-being and connectedness.
  • Build a network of colleagues for life

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The Workplace Services group is seeking a Coordinator for our Montreal office location.

What will your typical day look like?

The Coordinator is responsible for working with the Workplace Services Manager and various service delivery teams to create purchase requisitions, order fulfilment, payments and vendor management. This role will focus primarily on purchasing and will also help oversee, maintain and ensure the smooth and efficient day to day operations of Deloitte’s offices.  This role requires strong organizational skills with a high level of detail, accuracy, and precision.  Duties are performed in accordance with established office routines and operations.  The individual is expected to have knowledge of a general office environment, typical office practices and procedures prior to entering position.
What will your typical day look like?
•    Purchasing coordination: work with various stakeholders on sourcing and procuring office supplies, furniture, etc
•    Work in the Ariba vendor database to create, receive and reconcile purchase orders
•    Make purchases using the Ariba system for office supplies, beverages, coffee, etc
•    Work with the Facilities and Conference Services teams to reconcile and track vendor invoices
•    Compile and code invoices and corporate credit card charges
•    Work with the Finance team to provide Ariba support to vendors
•    Produce reports and statistical information as required
•    Assist in other Workplace Services functions as required

Position is on-site full time, Monday to Friday.
 

About the team

The members of the Workplace Services team possess a practical body of knowledge that is applied in the delivery of office support.  It includes jobs in the areas of procurement, mailroom, concierge, delivery and distribution, reception, hoteling resource management and facilities management.  The Workplace Services role draws upon knowledge of the specific function discipline and the organization's business practices providing services to ensure the safe, efficient and effective operation of the organization. 

Enough about us, let’s talk about you

You are someone who is:

  • 2-5 years of work experience in office administration, purchasing/finance, customer service, or a facilities environment
  • Intermediate level knowledge of Microsoft Word, Excel, and Outlook
  • Knowledge of Ariba, Service Now, Concur is an asset
  • Excellent bilingual (English and French) verbal and written communication skills, comfortable with interacting with all levels of the company
  • Ability to multi-task and be a team player
  • * Due to the nature of the role having interactions with National & Global clients, bilingualism in French and English is required for this position.

 

Our promise to our people: Deloitte is where potential comes to life.

 

Be yourself, and more.

We are a group of talented people who want to learn, gain experience, and develop skills. Wherever you are in your career, we want you to advance.

You shape how we make impact.

Diverse perspectives and life experiences make us better. Whoever you are and wherever you’re from, we want you to feel like you belong here. We provide flexible working options to support you and how you can contribute. Be the leader you want to be.

Be the leader you want to be

Some guide teams, some change culture, some build essential expertise. We offer opportunities and experiences that support your continuing growth as a leader.

Have as many careers as you want.

We are uniquely able to offer you new challenges and roles – and prepare you for them. We bring together people with unique experiences and talents, and we are the place to develop a lasting network of friends, peers, and mentors. Our TVP is about relationships – between leaders and their people, the firm and its people, peers, and within in our communities.

The next step is yours

 

At Deloitte, we are all about doing business inclusively – that starts with having diverse colleagues of all abilities. Deloitte encourages applications from all qualified candidates who represent the full diversity of communities across Canada. This includes, but is not limited to, people with disabilities, candidates from Indigenous communities, and candidates from the Black community in support of living our values, creating a culture of Diversity Equity and Inclusion and our commitment to our AccessAbility Action PlanReconciliation Action Plan and the BlackNorth Initiative.

We encourage you to connect with us at accessiblecareers@deloitte.ca if you require an accommodation for the recruitment process (including alternate formats of materials, accessible meeting rooms or other accommodations) or indigenouscareers@deloitte.ca  for any questions relating to careers for Indigenous peoples at Deloitte (First Nations, Inuit, Métis).

By applying to this job you will be assessed against the Deloitte Global Talent Standards. We’ve designed these standards to provide our clients with a consistent and exceptional Deloitte experience globally.
Deloitte Canada has 30 offices with representation across most of the country. We acknowledge our offices reside on traditional, treaty and unceded territories as part of Turtle Island and is still home to many First Nations, Métis, and Inuit peoples. We are all Treaty people.