Accounts Payable (AP) Specialist

ABOUT COOLIT SYSTEMS INC.

Founded in Calgary, Alberta in 2001, CoolIT Systems is the leading Direct Liquid Cooling technology provider for data centers, supercomputers, and desktop computers. We design and manufacture solutions used by the largest tech companies globally.

Recognized as one of “The Americas’ Fastest Growing Companies 2023” by Financial Times and honored with the Deloitte Fast 50 Clean Technology award in 2022, as well as the Deloitte Fast 500 distinction in both 2021 and 2022, CoolIT's rapid growth is capturing global attention.

As demand for generative AI, high performance computing and cloud solutions rapidly expands, there has never been a more exciting time to join our team.

WHAT YOU’LL DO:

Role:

We’re seeking an organized and detail-oriented Accounts Payable Specialist to join our finance team. In this role, you’ll be responsible for managing and processing accounts payable transactions, ensuring accuracy and timeliness in our financial operations. Your experience in a manufacturing environment will be invaluable as you collaborate with cross-functional teams, optimize processes, and contribute to the overall financial health of the organization.

Responsibilities:

• Process and manage invoices, expense reports, and vendor payments.
• Verify and reconcile account statements and discrepancies.
• Maintain accurate records of financial transactions and supporting documentation.
• Ensure compliance with company policies and accounting principles.
• Prepare and process weekly payment runs.
• Assist with month-end and year-end close procedures.
• Respond to vendor inquiries and resolve any issues related to accounts payable.
• Collaborate with other departments to ensure smooth financial operations.
• Provide support during audits and assist in resolving any discrepancies.

WHO YOU ARE:

Basic Qualifications:

• Minimum 3 years experience in Accounts Payable – full cycle (entry to payment and reconciliations) with complex ERP experience and proficiency in MS Excel skills (Pivot Tables, Lookups).
• Experience working within a multi-currency environment with multiple legal entities.
• Advanced knowledge of accounts payable best practices, procedures and internal controls.

Preferred Qualifications:

• Experience in a manufacturing environment

Skills:

• Highly organized and detail oriented with the ability to manage high volumes of transactions and multiple deliverables in a timely manner, while ensuring accurate processing of all transactions.
• Strong communication skills including the ability to communicate with vendors and collaborate effectively with cross-functional teams.
• Strong vendor relationship focus mindset for both internal and external vendors.
• Problem solving and analytical skills with excellent attention to detail and ability to work independently as well as part of a team.
• Experience with NetSuite (or equivalent ERP system).

WHY COOLIT?

We strive to be an employer of choice and as such we believe in rewarding our employees with career and development opportunities that will maintain and strengthen our culture while aligning to our vision and values.

We are a company that is full of vibrant, innovative people who love what we do. Our comprehensive benefits package includes:

• Vacation and flex days, and paid company-wide shutdown during the holiday season.
• Comprehensive benefits including Dental, Drugs, Optical, Paramedical and Health Spending. These costs are covered by CoolIT and are enacted from your first day.
• Dress for your day – in a casual yet professional environment.
• Retention rewards like “The Big Coffee Break” that reward tenure with additional vacation time and a monetary bonus.
• Company-funded RRSP contributions to support your long-term financial goals.

We thank every candidate in advance, however, only those selected for an interview will be contacted.

Successful candidates for this position will be required to undergo background checks including criminal records check and education.