Human Resources Coordinator (Contract)

ABOUT COOLIT SYSTEMS INC.

Founded in Calgary, Alberta in 2001, CoolIT Systems is the leading Direct Liquid Cooling technology provider for data centers, supercomputers, and desktop computers. We design and manufacture solutions used by the largest tech companies globally.

Recognized as one of “The Americas’ Fastest Growing Companies 2023” by Financial Times and honored with the Deloitte Fast 50 Clean Technology award in 2022, as well as the Deloitte Fast 500 distinction in both 2021 and 2022, CoolIT's rapid growth is capturing global attention.

As demand for generative AI, high performance computing and cloud solutions rapidly expands, there has never been a more exciting time to join our team.

WHAT YOU’LL DO:

Role:

We are seeking a highly organized and detail-oriented HR Coordinator to join our team. This role provides administrative and operational support to the Human Resources department to ensure efficient HR processes and an exceptional employee experience. You will support recruitment activities, onboarding, employee records management, compliance, HR programs, and routine office operations. The HR Coordinator collaborates closely with employees, managers, external vendors, and agencies to help drive HR initiatives across the organization.

Responsibilities:

• Support rollout and administration of employee programs such as Rewards & Recognition and talent management initiatives.
• Track employee changes including promotions, transfers, and other updates.
• Prepare employment letters, contracts, and related HR documentation.
• Support HR reporting and documentation management.
• Assist with internal HR communications and announcements.
• Prepare onboarding materials, welcome packages, and resources.
• Coordinate employee onboarding, including orientations and security access setup.
• Coordinate employee benefits enrollment and changes.
• Maintain accurate and current employee records in the HRIS.
• Organize and track the HR events calendar and related communications.

WHO YOU ARE:

Basic Qualifications:

• Legally authorized to work in Canada without company sponsorship.
• Bachelor’s degree or diploma in Human Resources, Business Administration, or a related field.
• 1–3 years of experience in HR coordination or HR administration.
• Knowledge of HR practices, recruitment processes, and employment regulations.
• Proficiency in Microsoft Office and HRIS systems.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Ability to handle confidential information with discretion

Preferred Qualifications:

• Experience supporting HR programs such as performance management, recognition programs, or talent development initiatives.
• Familiarity with Canadian employment legislation and HR best practices.
• Experience coordinating onboarding and employee lifecycle processes in a growing organization.
• Previous experience working with applicant tracking systems (ATS) or HRIS platform enhancements.

Skills:

• Driven to help businesses grow and expand.
• Thrive in a busy environment and energize the people around you.
• Excellent time management and multitasking skills.
• Strong attention to detail.
• Skilled in scheduling and calendar coordination.
• Knowledge of office administration practices.
• Strong written and oral communication skills, with the ability to ask effective questions and consider diverse perspectives.

WHY COOLIT?

We strive to be an employer of choice and as such we believe in rewarding our employees with career and development opportunities that will maintain and strengthen our culture while aligning to our vision and values.

We thank every candidate in advance, however, only those selected for an interview will be contacted.

Successful candidates for this position will be required to undergo background checks including criminal records check and education.