Logistics Assistant

ABOUT COOLIT SYSTEMS INC.

Founded in Calgary, Alberta in 2001, CoolIT Systems is the leading Direct Liquid Cooling technology provider for data centers, supercomputers, and desktop computers. We design and manufacture solutions used by the largest tech companies globally.

Recognized as one of “The Americas’ Fastest Growing Companies 2023” by Financial Times and honored with the Deloitte Fast 50 Clean Technology award in 2022, as well as the Deloitte Fast 500 distinction in both 2021 and 2022, CoolIT's rapid growth is capturing global attention.

As demand for generative AI, high performance computing and cloud solutions rapidly expands, there has never been a more exciting time to join our team.

WHAT YOU’LL DO:

Role:

The Logistics Assistant will manage and streamline the global movement of raw materials and finished goods for our manufacturing operations. This role is responsible for coordinating international shipments, ensuring compliance with trade regulations, and supporting timely delivery of goods to and from production facilities, suppliers, and customers worldwide.

Please note that this is a 6 month temporary contract.

Responsibilities:

• Assist with coordinating international and domestic shipments via air, sea, and land.
• Enter, update, and maintain accurate data in ERP systems and logistics databases.
• Prepare and organize shipping and customs documents, such as commercial invoices, packing lists, bills of lading, and USMCA
• Verify data for accuracy and completeness, including shipment records and customs information.
• Track shipments and provide status updates to internal teams and external stakeholders.
• Organize and maintain digital and physical logistics files for easy access and audit readiness.
• Communicate with freight forwarders, customs brokers, and transportation providers to resolve basic shipping or documentation issues.
• Assist in generating logistics files and reports.
• Ensure compliance with internal processes, international shipping standards, Incoterms, and data confidentiality policies.
• Support general administrative and clerical functions within the logistics department.

WHO YOU ARE:

Basic Qualifications:

• High school diploma or equivalent; post-secondary education in Logistics, Business, or a related field is an asset.
• 1–2 years of experience in a logistics, supply chain, data entry, or administrative support role.
• Proficiency in Microsoft Office (especially Excel, Word, Outlook).
• Strong attention to detail with a high level of accuracy in data entry.
• Excellent organizational and time management skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Legally authorized to work in Canada without company sponsorship.

Preferred Qualifications:

• Experience with NetSuite (ERP System) would be an asset.
• Understanding of HTS codes and classification processes.
• Knowledge of international trade agreements and sanctions (e.g., USMCA).
• Experience with bonded warehousing and freight consolidation.

Skills:

• Intermediate to Advance Level competency with MS Word, MS Excel and MS Outlook.
• Strong ability to communicate clearly and concisely in English, both written and oral forms.
• Excellent organizational, communication, and problem-solving skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.

WHY COOLIT?

We strive to be an employer of choice and as such we believe in rewarding our employees with career and development opportunities that will maintain and strengthen our culture while aligning to our vision and values.

We are a company that is full of vibrant, innovative people who love what we do.

Benefits

• Vacation and flex days, and paid company-wide shutdown during the holiday season.
• Comprehensive benefits including Dental, Drugs, Optical, Paramedical and Health Spending. These costs are covered by CoolIT and are enacted from your first day.
• Dress for your day – in a casual yet professional environment.
• Retention rewards like “The Big Coffee Break” that reward tenure with additional vacation time and a monetary bonus.
• Employee ownership program.
• Company-funded RRSP contributions to support your long-term financial goals

We thank every candidate in advance, however, only those selected for an interview will be contacted.

Successful candidates for this position will be required to undergo background checks including criminal records check and education.