Work In Tech

15 Month Contract

This dynamic position reports directly to the CEO of Coconut Software and is responsible for providing comprehensive support to both the CEO and Executive Team. This role requires the ability to think critically and proactively offer solutions to challenges with a high level of professionalism and confidentiality. As the Executive Assistant to the CEO you will be expected to exercise good judgment in a multitude of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance across multiple priorities. The right candidate shows initiative, brings analytical and strategic thinking and a focus on the “big picture”. You proactively anticipate the needs of the CEO, are able to communicate effectively across teams, and thrive with a high level of ownership behind the scenes.

You’re Fired Up To:

• Keep the CEO on point and on time with meeting preparation including preparation of reports, agendas and correspondence.
• Manage the CEO’s schedule and calendar. Coordinate meetings, reschedule appointments, and provide daily briefings of where the CEO needs to be and when.
• Coordinate and monitor the information that flows through the CEO office by managing email and mail correspondence. Determine the priority level of triaging this information.
• Coordinate and plan the Executive Team meetings and quarterly offsites. Includes all arrangements including agendas, invites and itineraries. Prepare and distribute minutes, and other executive level communications as required.
• Provide support to CEO on administrative tasks and assignments on an ongoing basis
• Prepare presentations and business materials as required.
• CEO travel management, accommodations, business events and dinners, as required
• Handle personal assistance tasks
• Keep track of all business expenses, reconcile credit cards and submit expense reports
• Accompany CEO on business travel when required and ensure schedules are managed appropriately while traveling for business.
• Maintain a high degree of discretion and confidentiality
• Perform additional duties and special projects as assigned by the CEO

What You Bring to The Team:

• 3+ years of experience supporting Executives (ideally C-suite)
• Confidence & experience to manage multiple, potentially conflicting, changing priorities in a fast paced environment
• Intuitive with a strong business sense with the ability to determine priorities and make sound judgment calls when needed
• Proactive & resourceful, and service focused: Driven to anticipate executive needs
• Tact, diplomacy, discretion, independent judgment and initiative used to work on assignments and communications of a sensitive and often confidential nature
• Must be fully proficient with Google Suite (Slides, Sheets, Docs)
• Strong knowledge of administrative principles and concepts
• Strong analytical skills with high attention to detail, and the ability to meet strict deadlines
• Project Management skills and ability to manage multiple projects simultaneously
• Personable, professional with exceptional communication & relationship skills, and the ability to set priorities, expectations and limits when needed