HR Coordinator

Job Title: HR Coordinator
Reports to: Director, Human Resources
Location: Calgary, AB (Hybrid workplace)
Employment Type: Full-time

Role Overview

The HR Coordinator supports day-to-day people operations while helping to build scalable HR systems for a rapidly growing Canadian organization. This role partners closely with the Director of HR and an outsourced recruiter to deliver a strong employee experience across the full employee lifecycle, while ensuring compliance with Canadian and Alberta employment legislation.

This is a hands-on, detail-oriented role ideal for someone who enjoys operational excellence, process improvement, and being a trusted point of contact for employees as the company grows.

Key Responsibilities

HR Operations & Administration

• Act as the first point of contact for employee HR inquiries

• Maintain accurate, confidential employee records in compliance with Canadian privacy legislation

• Prepare employment documentation including offer letters, employment agreements, amendments, and policy acknowledgements

• Support payroll administration by coordinating employee data, changes, and reporting with external payroll providers

• Assist with benefits administration (enrollment, changes, employee questions)

• Ensure compliance with Alberta Employment Standards, Occupational Health & Safety requirements, and internal policies

• Track HR metrics such as headcount, turnover, and onboarding timelines

Recruitment & Onboarding Support

• Coordinate recruitment logistics in partnership with the outsourced recruiter and hiring managers

• Schedule interviews, manage candidate communications, and support offer processes

• Coordinate onboarding for new hires, including documentation, systems access, and orientation scheduling

• Ensure onboarding processes are consistent, compliant, and scalable as hiring volumes increase

Employee Experience & Engagement

• Support performance management cycles, engagement initiatives, and learning programs

• Assist with employee communications, recognition initiatives, and internal events

• Maintain and update HR policies, employee handbooks, and internal HR resources

• Support a positive, inclusive, and values-driven workplace culture

HR Systems, Processes & Growth Support

• Administer and optimize HR systems and tools (HRIS, onboarding platforms, etc.)

• Identify opportunities to improve HR processes as the organization scales

• Support change management related to growth, new policies, and organizational changes

• Assist the Director of HR with special projects related to compliance, workforce planning, and organizational development

Qualifications & Experience

Required

• 2–4 years of experience in an HR Coordinator, HR Administrator, or People Operations role

• Working knowledge of Canadian and Alberta employment legislation

• Experience supporting payroll and benefits administration

• Strong organizational skills and attention to detail

• High level of discretion when handling confidential information

• Strong written and verbal communication skills

Preferred

• Experience in a high-growth, startup, or scaling organization

• Exposure to recruitment coordination and onboarding at scale

• CPHR designation (or working toward it)

• Experience working with HRIS platforms (we use Deel)

Key Competencies

• Operational excellence: Organized, detail oriented, reliable, and process-driven

• People-first mindset: Approachable, empathetic, and service-oriented

• Growth mindset: Comfortable building as you go and improving systems over time

• Collaboration: Works well with leaders, employees, and external partners

• Confidentiality & integrity: Trusted with sensitive information

Growth Opportunity

This role is designed to grow alongside the organization, with the potential to evolve into an HR Generalist/Advisor position as headcount and complexity increase over the next 3–5 years.