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People & Culture Administrator (12 month graduate contract)



People & HR
Toronto, ON, Canada
Posted on Thursday, November 23, 2023
At BioRender, our mission is to accelerate the world’s ability to learn, discover and communicate science. We are passionate about democratizing science communication in order to accelerate scientific discovery and understanding. We're looking for amazing people to help create the world’s go-to-place and platform where science is communicated. Come join us!
This role will be an integral part of the HR, People & Culture team at BioRender. It’s primary mission is to create an amazing employee experience for our fast growing workforce. The People & Culture Administrator will include HR administration, managing key aspects of HR programs (eg. Onboarding), providing local office management, travel & event coordination, along with owning some of our special remote culture initiatives.
This role is a remote/in-office hybrid, where you will be expected to be available to work out of our Toronto office 2-3x per week to ensure office operations are running smoothly or as required for special events.

What you'll be doing

  • HR Administration
  • Coordinate new hire onboarding virtually, setting up slack channel, schedule onboarding sessions, manager check ins, feedback lunches
  • Back up HRIS & benefits administrator, own provide employment letters as required & continuously finding ways to automate our processes
  • Support administrative tasks for company planning, performance reviews, letters and docusign
  • Office Coordination
  • Monitor, maintain, and organize inventory of office supplies (E.g. printing paper, ink, pens) Order and organize inventory of kitchen supplies, food and drink. (e.g., milk, coffee, tea, paper towel, soap)
  • Coordinating in office meals for on-site events. Clean up as required.
  • Ensure highest standards of health, safety & cleanliness in office
  • Coordinate office space logistics & supplies for in-person events (e.g. prepare office covid measures, signage for Hackathons etc.)
  • Support employees with travel
  • Build & send communication to teams
  • Support our remote culture initiatives by owning tasks such as managing our new hire & birthday messages & virtual team games
  • Manage our SWAG program for new hires, special events & tenure gifts
  • Coordinate UberEats vouchers & Work Tango gift cards
  • Manage Biomoji creation program

What you bring to the table

  • 6-12 months experience working in a corporate and/or start-up environment
  • Exposure or experience in HR and/or events & a passion to pursue a career in HR, People & Culture
  • Attention to detail
  • Communication (written & verbal)Creative & techie
  • Organized, enjoys a fast paced environment & multitasking (many small tasks in parallel)
  • Tolerance to ambiguity

Why join us?

  • We are mission-driven, and work collaboratively towards our shared vision of improving scientific communication and accelerating scientific discovery: BioRender figures have appeared in more than 16,000 publications!
  • It’s a product that users love! We have a world-class NPS and a community of loyal fans. Check out our Testimonials page to see what our customers are saying about us:
  • We are profitable, funded solely by user growth, and growing more than 200% YoY with users in 200+ countries.
  • We're proud that half of our team members are women (including those in leadership positions), and 65% of our team are BIPOC! BioRender is an equal opportunity employer, and an inclusive hiring process and work environment is a part of our DNA
  • We’re backed by top investors, accelerators, and some of the most successful life science entrepreneurs and philanthropists in the world including Y Combinator, Malala Fund founders, and Fifty Years VC.
  • We are committed to building a warm, inclusive, and diverse environment. Check out how we make sure our employees come first.
  • You can read more about our interview process here!