We are seeking a highly organized, detail-oriented, and proactive individual to join our team as a Finance Administrator & Executive Assistant. This hybrid role requires a professional who can seamlessly manage financial administration, general bookkeeping, data entry and records, executive-level support, and assist with daily office operations. The ideal candidate thrives in a dynamic environment, possesses exceptional multitasking skills, and has a strong background in finance and organizational support.

• Assist in budget preparation, tracking expenses, and managing financial reports.
• Carry out accounts payable/receivables, tax and payroll processing.
• Reconcile financial transactions and ensure accurate record-keeping.
• Work with external accountants and finance consultants to ensure compliance with tax filings and audits.
• Identify cost-saving opportunities and optimize financial workflows.

• Serve as the primary point of contact for the CEO, managing calendars, scheduling meetings, and coordinating travel arrangements.
• Handle sensitive information with a high level of confidentiality and discretion.
• Manage communication, including screening emails and calls, prioritizing tasks, and responding on behalf of the CEO when necessary.
• Assist with day-to-day office operations, including maintaining office supplies, coordinating with vendors, and ensuring a well-organized and functional workspace.
• Plan and execute company events, team meetings, and other activities.

• Bachelor’s degree in Business Administration, Accounting, Finance, or a related field (or equivalent experience).
• 5+ years of experience in a similar hybrid role or related positions.
• Proficient in office management tools (e.g., Microsoft Office) and financial software (e.g. Xero, Sage).
• Strong organizational and time-management skills, with the ability to prioritize multiple tasks.
• Excellent verbal and written communication skills.
• High level of attention to detail and accuracy.
• Proven ability to handle confidential information with professionalism.
• Flexibility and adaptable problem-solving skills in a changing environment.

• Experience in HR-related tasks such as onboarding and benefits administration.
• Knowledge of financial regulations and best practices.
• High tech industry experience and/or aerospace backgrounds.