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Proposals Coordinator

Absorb LMS

Absorb LMS

Posted on Tuesday, June 4, 2024

I feel extremely lucky to be a part of a company that places such a large emphasis on employee well-being and development! The Proposals Team is full of an incredible group of hard-working individuals, who are always willing to jump in and help each other out. Our team also gets the chance to work with numerous departments throughout the company and across the globe. One of the greatest parts of being on our team is being able to see the direct impact our team has on bringing new clients to Absorb!

With wonderful people, dynamic work, and endless opportunities for growth, Absorb is truly an amazing place to work! - Kristina Kisio, Proposal Specialist

About the role:

This is an opportunity to work on Absorb Software’s highest valuation pursuits (both local and international). This role is best suited to a sales-minded writer who is passionate about winning and possesses the ambition to become a celebrated member of our Sales team.

We require not only strong writers, but strategic thinkers who can analyze large complex documents, conduct research and devise a winning strategy that incorporates client vision alongside our organizational values. Must have willingness to learn the ins and outs of Absorb LMS in the context of our proposal process and are committed to growing with the team.

Our ideal candidate is an enthusiastic self-starter and is comfortable (or can become comfortable) with taking on responsibility at the project level. With that said, this role can also offer extensive training and opportunity with an industry leading eLearning company experiencing significant growth.

What you’ll do:

  • Reviewing, assessing, and responding to public and private sector proposal submissions (RFPs, RFIs, Security Questionnaires, etc.) as well as unsolicited bids.
  • Coordinating, writing, editing, and finalizing proposal/bid work, by working with Account Executives, Solutions Engineers, GRC and various subject matter experts within the company to develop content and proposals from conception through to delivery. This includes bringing your creative flair to the Absorb proposal development process and finding ways to showcase our award winning LMS to prospective clients (within Absorb’s branding guidelines).
  • Maintaining and growing the company’s proposal boilerplates, including evergreening existing templates, content and information; as well as regularly authoring and/or updating material and assets.
  • Searching for bids on public tender sites, assessing prospects, preparing and quarterbacking the response/outcome of the proposal and then tracking the results for reporting and success.
  • Assisting in developing and continuously improving the proposal process, structure and format, win strategies, competitive analysis, compliance matrices, etc.

What you’ll bring:

  • University education in a relevant field of study (i.e. communications, commerce, etc.).
  • 1 – 3 years relevant experience in a proposal, sales, business development or marketing orientated role. Preference with candidates who have experience directly coordinating / writing/preparing proposals for the public and private sectors.
  • Outstanding interpersonal skills and ability to work with a variety of different groups setting expectations and holding other departments accountable to project deliverables (We often refer to our team as the cat herders).
  • Exceptional writing and communication skills, including an aptitude for understanding and explaining technical information to various audience members (bonus points if you appreciate a good pun and have been known as the grammar police).
  • Strong overall proficiency with Microsoft Office suite (Excel, PowerPoint, Word etc.).
  • Ability to work under pressure and with tight deadlines across multiple proposal projects including multiple timezones individually and/or as part of a cohesive team.
  • Highly organized, with a history of being detail-oriented and a track record of delivering high-quality output on time (We live by deadlines and can’t miss a deadline by one second).

Additional preferred qualifications:

  • Experience with CRM applications, ideally Salesforce.
  • Familiarity with proposal production software, ideally RFPIO (Responsive).
  • Knowledge of Adobe CS Suite including InDesign would be an asset.
  • Experience with RFP sites such as MERX, Ariba, Biddingo, Bonfire would be an asset.
  • Additional written/spoken languages would be an asset.

Technologies we use:

  • Absorb LMS, RFPIO, Adobe CS, Salesforce, InDesign

Application Requirements:

To be considered for this role, please submit a personalized cover letter that demonstrates your writing skills, ability to think strategically and showcase how you are our next superstar Proposals Coordinator!

Are you ready to become an Absorber?

What we offer:

  • Fully remote-first work with flexible work arrangements
  • Comprehensive Health and Wellness Benefits including retirement savings programs, eligibility for two different bonus plans, generous time off, comprehensive medical and dental benefits based on your country of location
  • New Hire Equipment Allowance and monthly Flex Allowance to support your success
  • Endless opportunity for career growth and internal mobility
  • Employee driven DE&I programs
  • Games room, meditation & yoga space, state of the art workplace for Absorbers in our Calgary office

Who are we?

Absorb Software is a remote-first company that provides online training solutions to leading organizations around the world. Absorb is a cloud-based learning management system (LMS) engineered to inspire learning and fuel business productivity. Our online learning platform combines forward-thinking technology built to scale as our customer’s organizations grow. We empower learners to enrich their lives, workplaces and communities.

Our values are simple:

  • We achieve exceptional results by genuinely caring about each other and the work we do
  • We’re united, and we grow through our commitment to elevating continual learning!

Absorb is proud to be an equal opportunity employer, we celebrate diversity and are committed to creating a safe and inclusive environment for all our people. All employment decisions are based on business needs, job requirements and individual qualifications. In the event a current Absorb employee would like to apply for this role they will inform their supervisor prior to submitting their application. Successful candidates for this position will be subject to pre-employment background screening, including a criminal record check and must be able to show proof of legal eligibility to work in the country they have applied to without sponsorship.

Should you require any accommodation during the recruitment process, please indicate this on your application and we will work with you to meet your accessibility needs. For any questions, please contact us at